Manager - Administration

Reporting to the General Manager, Corporate Services, the Manager, Administration is responsible for coordinating the delivery of office and ancillary support services; this includes the registry, procurement, janitorial, bearer and property management services.

MANAGER – ADMINISTRATION  

CORPORATE SERVICES DIVISION

The National Export-Import Bank of Jamaica Limited (EXIM Bank) is seeking to identify a suitably qualified individuals to fill the abovementioned post.

SUMMARY OF RESPONSIBILITIES

The successful candidate will:

• Meet deadlines for preparation of annual operational and capital budget and procurement;
• Monitor service agreements and query inconsistencies;
• Participates in the development and maintenance of operational policies and procedures;
• Keeps abreast of best practices related to office administration and recommends/ initiates their use where applicable to improve productivity and achieve organizational objectives; 
• Ensures adequate supply and appropriate resources are available to effectively carry out the work of the department; monitors and ensures the proper use and care of equipment and other physical resources; 
• Oversee the procurement functions of the Bank ensuring established procedures are adhered to;
• Oversee the administration of the purchasing of grocery, stationery, office supplies and equipment ensuring adherence to established guidelines; 
• Oversee fixed asset registry and ensures proper maintenance to reflect addition and removal of assets in a timely manner; manages the numbering process of fixed assets ensuring that numbers are properly designated and assets appropriately labelled;
• Fleet management;
• Oversee the bank’s registry;
• Ensure proper and accurate reports are prepared and submitted as required; and
• Participate in the effective management of risks within the Bank.

QUALIFICATIONS/EXPERIENCE

The position requires the following qualifications/experience:

• Bachelor’s Degree in Business Administration or a business-related discipline;
• Certificate and experience with Public Sector Procurement Policies and Procedures: and
• Eight (8) years work experience with at least three (3) years in a supervisory role in Office Administration.

KNOWLEDGE/SKILLS

• Excellent oral and written communication skills;
• Excellent interpersonal and negotiating skills;
• Strong leadership skills;
• Excellent planning and organizational skills;
• Knowledge of and experience with office administration, operations and procurement;
• Ability to motivate subordinates towards high levels of performance;
• Knowledge of budget preparation; and
• Excellent analytical, problem solving and decision-making capabilities.

Interested individuals who meet the requirements should submit their written application with résumé no later than  July 4, 2023, via CaribbeanJobs.