Accounts Payable Officer

Accounts Payable Officer

Accounts Payable Officer

A successful retail organization is seeking to fill an opening for an Accounts Payable Officer. The candidate will be highly motivated, with excellent communication skills and will seek to add value to the company.

Role

To assume primary ownership of the accounts payable function executing all tasks involving detailed recording and payments of company debt, ensuring strict control of expenses, and preparing monthly payables and debt obligation reports.

Main Duties & Responsibilities  

• Assume primary ownership of all accounts payable whilst improving the efficiency and effectiveness of all associated tasks.
• Verify each payment to be processed by reviewing all related approved/authentic documents: purchase orders, goods receival and/or delivery notes, invoices, debit notes, credit notes.
• Pay vendors by priority-scheduling cheques and ensuring that payment is received for outstanding credit in the form of credit notes to be applied against related invoices.
• Ensure the requested credit notes and outstanding documents with vendors are received promptly, and the related internal documents are present, and apply credit notes to related outstanding invoices.
• Respond professionally to all vendor enquiries regarding payments.
• Keep track of all payments and expenditures, including related documents such as purchase orders, delivery notes, goods receival notes, invoices, credit and debit notes, statements, etc.
• Maintain historical records of all accounts payable transactions.
• Analyse and reconcile vendor accounts.
• Prepare monthly accounts payable and debt obligation reports.
• Provide assistance with Bank reconciliation and receivables on occasions.
• Participate in physical stock count audits when required.
• Provide relief support within the Finance department when requested by management.

Knowledge and Competencies

• Sound knowledge of accounting principles and modern practices.
• Demonstrated proficiency with accounting software programs, in particular Peachtree Accounting, and MS Office applications.
• Strong communication skills with the ability to develop professional business correspondence.
• Good time management, decision-making, and organizational skills.
• Demonstrated ability to multitask, with great attention to detail.

Qualification and Experience

• Bachelor’s degree in Accounting or ACCA Level II.
• A minimum of 3 years relevant working experience.
• Broad fundamental accounts payable/accounts receivable/inventory/customer service knowledge.
• Experience in retail or distribution trade preferred.

Interested applicants who seek a rewarding career path and who possess the specified requirements are invited to submit applications and resume, in confidence:

We thank all applicants, but only short-listed candidates will be contacted.