Assistant to the Manager Operations - Office of the Archbishop

To support the Manager Operations in the daily running of the Office of the Archbishop ensuring that systems and procedures are adhered to, and the services provided to internal and external customers are efficiently and effectively managed.

1. To check and action the Archbishop’s email daily and on a timely basis; to open, receive, process and action promptly, all incoming mail and assist in the preparation of correspondence emanating from the Archbishop’s Office and respond to correspondence on behalf of the Archbishop, where applicable.
2. To receive and welcome visitors and ensure the reception area is warm and inviting; to have available to waiting visitors, church literature and other appropriate reading material.       
3. To assist in the follow-up on operational and human resource matters within the Archdiocesan Curia, with the clergy and parishes.         
4. To assist in the management of the Archbishop’s calendar, including making all travel arrangements.
5. To maintain proper filing systems for of all documents and correspondence, and update and update and keep current, an Archdiocesan Curia Directory.
6. To receive and screen telephone calls to the Office and relay messages promptly, exercising a high degree of tact, courtesy, and diplomacy at all times.
7. To assist with the administration of monthly 8-day silent retreats.
8. To liaise with CAMSEL on a weekly basis with respect to the Archbishop’s column and engagements, to ensure accurate publication in the Catholic News in the absence of the Manager Operations.