Accounts Supervisor

The incumbent will be responsible for providing excellent customer service, maintaining a good rapport with clients and service providers and ensuring that their business transactions and information are handled with the strictest confidentiality.

Responsibilities

• Recording all day-to-day financial transactions and completing the posting process
• Proven ability to calculate, post and manage accounting figures and financial records
• Daily Cash Flow Reports
• Track debits and maintain and monitor financial records.
• Update the department’s operating procedures
• Daily collections review and follow-up
• Other related duty as assigned
• Assist in the preparation of detailed reports on unaudited monthly management accounts for the company and highlight variances with supporting schedules and explanations.
• Monitor and enter Vendor machine transactions
• Daily Timesheets review, confirm against Sales Order entries and log for bi-weekly payroll
• Manage recurring payments log
• Prepare accurate entries for Statutory tax returns as submitted by the accountant
• Ensure the monthly, quarterly and annual regulatory related obligations are performed and met in a timely and accurate manner.
• Review and confirm of Purchase Orders against Delivery Notes/Warranties and Vendor Bills and enter/name/attach all Vendor Bills
• Monitor and review of inventory adjustments/credit memos/COGS – Customers/Vendors related.
• Monitor the activities and performance of accounts receivable and payable function so as to ensure timely collection of receivables and payment to suppliers
• Asset Management - Conduct an annual fixed asset count to ensure accuracy of the fixed asset register.
• Updating the department's operating procedures 
• Daily collections, review and follow-up
• Other related duties as assigned 

Qualifications

• First Degree in Business Administration, Finance, Accounting or equivalent professional qualification e.g. ACCA Level II and above
• Five (5) years’ accounting experience with at least two (2) years’ work experience in a supervisory position
• Experience with accounting software such as Oracle and/or Netsuite/NextService
• Proficiency in English and in MS Office 365
• Proficiency in MS Excel (spreadsheets)
• Experience with Account payable and receivable principles

Knowledge and Other Skills

• Interpersonal and problem-solving skills
• Ability to multitask
• Supervisory and team leadership skills
• Keen Customer service and negotiation
• Good written, oral communication and report writing skills
• High degree of accuracy and attention to detail, trustworthy, honest, and able to work in high stress environments with deadlines
• Takes initiative and prioritizes work flow