Clerical Assistant – Human Resources

Clerical Assistant – Human Resources

Clerical Assistant – Human Resources

Summary of the job:

 The Clerical Assistant (HR Unit) performs a variety of transactional duties in support of the company’s human capital and employment initiatives. The primary duty of a human resources assistant is to collect and manage all data pertaining to employees, contractors, and tenants. He/she assists with the administration of the day-to-day human resources activities.

• Maintaining MAH’s Tenants’ files and updating contracts.

• Maintaining doctor’s files and tracking practicing privileges certification

• Assisting with the preparation of job letters, NHT letters, etc.

• Assisting with the ordering of stationery and other items for the unit

• Update internal databases with new hires’ data (e.g., contact details and bank accounts)

• Disseminate physical and digital correspondences

• Helping with employee relations issues

• Assist with the communication of information to employees

• Assisting with processing and logging all leave submissions

• Updating and filing all employee and company records

• Maintaining employee files and the HR filing system

• Assist in the planning and coordination of staff activities

• Prepare minutes for Senior Executive Meetings

• Any other duties that may be assigned from time by the Department Head/Senior HR Assistant

Qualities & Competences:

• Excellent interpersonal skills

• Computer literate

• Must master Microsoft office suite (Word, PowerPoint, Access, and Excel)

• Good work ethics

• Highly Confidential

• Excellent Organizational skills

• Enjoy working with people

• Coordinate communication with candidates and schedule interviews

• Be able to perform tasks quickly and accurately

• Be patient, tactful, diplomatic, and approachable.

• Be able to stay calm in difficult situations.

• Have excellent spoken and written communication skills.

• Attention to details (Meticulous)

• Excellent team player

Education and Qualifications

• Diploma or Associate Degree in Business Admin or equivalent

• At Least 2 years of experience in a similar position

• Knowledge of HR practices is an asset

• Basic knowledge of labour laws is an asset