Procurement Assistant

Procurement Assistant

Procurement Assistant

Responsibilities

• Receiving, reviewing, documenting, processing, and coordinating purchase requisitions;
• Creating, dispatching, receiving, recalling, documenting, follow-up and coordinating purchase orders with external providers (local and international) and internal clients;
• Assisting with the tendering process;
• Screening offers from vendors and tenders;
• Receiving, documenting and dispatching payments (local and international), including wire transfers;
• Liaising with shipping carriers e.g. fedex;
• Assisting with coordinating custom and brokerage;
• Assisting with the monitoring of stock levels and identify purchasing needs;
• Assisting with accepting and facilitating delivery and coordination of stock items;
• Researching and liaising with potential and current external providers for quotations, invoices, etc;
• Tracking orders and ensuring timely delivery;
• Updating internal databases with order details (dates, vendors, quantities, discounts, etc) both physical and electronical;
• Assisting in conducting market research to identify pricing trends;
• Maintain updated records of purchase requisitions, purchase orders, quotations, invoices, payments, vendor evaluation, contracts, etc (physical and electronical);
• Following-up with suppliers, as needed, to confirm or change orders;
• Liaising with stores and other staff to ensure all products arrive in good condition;
• Filing (physical and electronical);
• Utilising applicable procurement software e.g. Sage 50;
• Taking minutes of meeting;
• Complying with quality and safety management systems, including document control;
• Other applicable duties.

Minimum qualifications and other competencies

• Associated degree in a relevant discipline, e.g. business, accounting
• Certification in supply chain management, procurement, or other related topics will be an asset
• Working knowledge of MS Office including excel and word
• Working Knowledge of Sage 50 will be an asset
• Excellent time management, organisational, interpersonal and communication (verbal and written) skills are required
• Customer service and team oriented
• At least 3 years’ experience working with database and/or in a procurement environment