Administrative Assistant

The Administrative Assistant is expected to greet, receive and direct clients in a timely manner. The person is also required to perform cashing, answer and direct calls professionally. Other requirements include dispatching incoming correspondence efficiently and confidentiality.

JOB PURPOSE

The Administrative Assistant is expected to greet, receive and direct clients in a timely manner. The person is also required to perform cashing, answer and direct calls professionally. Other requirements include dispatching incoming correspondence efficiently and confidentiality.

KEY RESPONSIBILITIES/ DUTIES

• Provide assistance to members of the public and supply information to callers.
• Prepare and post computerized receipts or issue written receipts.
• Filing and mailing company receipts, individual receipts, invoices and other related documents.
• Update the postbook and courier books.
• Cashing, issuance of receipts and balancing payments received
• Sorting and distribution of all incoming mails, packages and communications.
• Filling of orders for Stationery requests by all departments
• Issue receipt for Doctors payments received in their individual receipt books.
• Perform other related duties as required.

JOB SPECIFICATION                              

Educational requirements:

• Minimum 5 O’ level passes inclusive of Mathematics and English Language.
• Proficient in Microsoft Office Suite.
• Peachtree Accounting an asset.

Experience required:

• At least two (2) years work experience in a similar position.
• Experience in cashing and/ customer service an asset.

Core Functional Competencies:

• Customer Service
• Communication
• Interpersonal Skills
• Multi-taking
• Teamwork

Core Behavioral Competencies:

• Attention to detail
• Integrity
• Initiative