Inventory and Administrative Clerk - Laboratory

DUTIES AND RESPONSIBILITIES:

Inventory Management:

1. Monitors and tracks inventory levels of laboratory supplies, reagents, and equipment.
2. Receives, inspects, and logs incoming inventory items.
3. Issues and distributes supplies to laboratory staff as requested.
4. Performs routine and periodic physical inventory checks; reconciles discrepancies.
5. Coordinates with vendors and procurement to reorder supplies and ensures timely delivery.
6. Maintains Material Safety Data Sheets (MSDS) and other inventory-related documentation.
7. Records stock consumption on the laboratory’s excel sheets and on the Hospital Management System.

Administrative Support:

1. Distributes completed laboratory reports via email, WhatsApp, and hard copy across all laboratory departments.
2. Follows up on urgent requests for test results and reports to ensure timely delivery.
3. Monitors outsourced tests and provides regular updates to relevant staff and doctors.
4. Tracks and follows up on batch and pending tests for both inpatients and outpatients.
5. Coordinates the shipping of samples for external testing, follows up on progress, and updates stakeholders accordingly.
6. Performs any other related duties as assigned to support laboratory operations.

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE

• Knowledge of office practice and procedures.
• Knowledge of Microsoft Word and Excel.
• Knowledge of medical terminology is an asset.
• Knowledge of customer service
• Knowledge of Inventory Management practices

SKILLS AND ABILITIES:

• Must be customer service oriented.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with internal/external partners.
• Ability to think creatively and demonstrate flexibility.
• Ability to work effectively under stress, to prioritize, multi-task within tight deadlines and respond to changing demands.
• Ability to use initiative and pay close attention to detail.
• Ability to demonstrate integrity and maintain confidentiality.

MINIMUM QUALIFICATIONS, EXPERIENCE AND TRAINING:

• Minimum 5 O’Level passes inclusive of Mathematics, English Language and science related subject e.g. Chemistry
• Minimum of one (1) year experience in a related position i.e. inventory management

OTHER:

• Must be able to work a shift system, weekends and public holidays as required.
• Must be able to work on short notice.