Inventory Support

Main Function

• Inventory Recording - Compile and maintain records of quantity and type of materials, equipment, merchandise, and supplies; post totals to inventory records manually or using computer systems.
• Physical Counting - Count stock and update inventory sheets; perform cycle counts and full counts for warehouses, gas stations, and stores.
• Reconciliation - Compare physical inventory to office records, sales orders, production records, and purchase invoices to determine current inventory; reconcile shipment listings with warehouse sheets.

• Discrepancy Investigation - Verify clerical computations against physical counts; investigate and document reasons for discrepancies; propose corrective actions and adjustments.
• Receiving and Inspection - Receive deliveries; inspect incoming shipments for quantity, quality, and damage; record findings and escalate issues.

• Order Preparation and Handover - Retrieve and prepare orders for disbursement to Transportation Specialists; ensure documentation accompanies each dispatch.

• RMA Management - prepare monthly RMA reports for defective toners and manage return documentation.

• Invoicing and Documentation -  Generate accurate invoices for goods based on approved Sales Orders; update warehouse inventory sheets and shipment listings.
• Warehouse Organization and Safety - Maintain warehouse cleanliness and organization; check and enforce safety protocols and storage standards.
• End of Day Reporting - Produce daily end of day reports reconciling system records (Sage) with Excel and physical counts; highlight variances and unresolved items.
• Inventory Audits - Support periodic inventory audits for stores and gas stations;