Inventory Clerk

Inventory Clerk

JOB DESCRIPTION

Job Summary

The Inventory Clerk is responsible for accurately receiving, recording, and maintaining all inventory items for the Pharmacy Department. This role ensures proper documentation, compliance with internal controls, and timely reporting to support the Finance and Pharmacy teams.

Duties and Responsibilities

Receive and process all pharmacy inventory, ensuring accurate coding, scanning, pricing, VAT updates, expiry tracking, location assignment, and GL allocation.

Update and reconcile petty cash invoices in a timely manner.

Verify requisitions against bills (quantity and description), update records in the accounting software, and forward documents to the Finance Department for processing.

Maintain records of insurance claims, TTH Doctors’ invoices, and company invoices.

Track product expiry dates and generate periodic expiry lists for review by the Pharmacist; verify expiry-related write-offs and manage returns to suppliers with supporting documentation.

Conduct daily inventory audits, including monitoring of negative lists.

Perform random location audits and report any variances to the Inventory Supervisor for approval.

Prepare analytical reports and data as requested.

Assist with the annual stocktaking exercise and process necessary variance adjustments.

Generate and submit monthly inventory reports to the Finance Manager and Supervisor.

Perform all duties in conformance to appropriate quality, health, safety, security and environmental policies and procedures.

PERSON SPECIFICATION

Minimum Education and Qualifications

Minimum of five (5) CSEC/CXC passes including Mathematics and English.

Inventory & Warehouse Management from an accredited institution

FIA

ACCA level 1.

Experience

At least four (4) years of working experience in a similar capacity.

Inventory/Accounting background will be an asset.

Experience in using MS Office Suite.

Or any equivalent combination of qualification and experience

Competencies

Must be able to analyse and synthesize information to understand issues to make recommendations.

Strong analytical, forecasting skills, as well as strong interpersonal skills, professional judgment in dealing with internal and external stakeholders

Proficient in database and accounting computer application systems

Ability to articulate thoughts and express ideas clearly using oral, written, visual and non-verbal communication skills.

Resilient and the ability to work effectively under pressure without becoming flustered.

Ability to organise work so that tasks each to complete work on time, prioritize your projects and communicate your progress to supervisors and colleagues.

Ability to always live the Vision and Values by demonstrating an understanding of hospital’s vision and values, using them as a point of reference where appropriate. Keeps the vision and values at the forefront of decision-making and personal action.