Inventory, Accounting and Administrative Clerk

Complete all operational functions with an emphasis on inventory management, account receivable management, accounting data entries, administrative and sales.

JOB SUMMARY

Complete all operational functions with an emphasis on inventory management, account receivable management, accounting data entries, administrative and sales; while providing the highest level of customer service that meets (or exceeds) customer needs by ensuring that all ‘back office’ functions are carried out according to the correct procedures and that customers’ deliveries are accurate and completed in a professional manner.

KEY RESPONSIBILITIES

Inventory Management

• Manage offloading of containers from head office
• Accurately receive stock from incoming containers into warehouse
• Take and process orders from Distributors, including invoicing.
• Assist with picking and packing of Goods, when necessary
• Prepare Daily Inventory Status Reports and send via email to distributors
• Monthly Stock Counts and Reconciliation – Finished & Damaged goods
• Participate in dual custody end of financial year stock count

Accounts Receivable (AR) Management

• Assist with Account Receivable Management by use of telephone to call selected debtors, when required
• Locate and copy backup documents for outstanding balances, when required, and email to customers
• Prepare weekly and monthly AR statements and send by email to Distributors.

Accounting/Administrative

• Prepare Quotations, when requested by distributors
• Ensure all invoices, credit notes & receipts are completed & filed correctly.
• Check Back Custom Charges and process Online Payments for clearance of containers (Collector of Customs & Kingston Wharf)
• Prepare Costing of Goods Received for Sale Manager’s Review and Sign Off
• Enter Purchase Order for Containers on System
• Prepare Monthly General Consumption Tax (GCT) And File accordingly
• File Annual Statutory Returns
• Record and track hours of worked by Casual Workers
• Processing of Supplier Payments
• Enter expenses on accounting system
• Enter customers’ payments on accounting system

Sales

• Use telesales and any other sales initiative to assist to increase the sales of appropriate stock items.

QUALIFICATIONS AND EXPERIENCE

• BSc Accounting or ACCA Equivalent
• 3 to 5 years of working experience
• Previous inventory management, AR management, sales and administrative experience
• Proficient in Microsoft Excel, Microsoft Word
• Good interpersonal skills
• Experience with Microsoft Dynamics GP (Great Plains) or any other accounting software would be an asset

Applications close date: Thursday November 6th, 2025