Inventory & Accounting Documentation Clerk (Temporary)

The Inventory & Accounting Documentation Clerk is responsible for collecting, organizing, scanning, and transmitting inventory and accounting supporting documents to the Trinidad Shared Services team.

Position Summary

• Collect and organize inventory and accounting documentation for processing.
• Scan and electronically file invoices, goods received notes (GRNs), purchase orders, stock transfer documents, inventory adjustment forms, delivery receipts, and other supporting documents.
• Verify that documentation is complete, legible, and properly authorized before submission.
• Forward scanned documents to the Trinidad Finance and Shared Services teams in accordance with established deadlines.
• Maintain accurate records of all documents transmitted.
• Organize and maintain physical and electronic filing systems for inventory and accounting records.
• Assist with the retrieval of documents for audits, reconciliations, and management reviews.
• Follow document retention and confidentiality policies.
• Liaise with internal departments to obtain missing or incomplete documentation.
• Support inventory and finance teams with administrative tasks related to document management.

• Secondary school education with passes in English and Mathematics.
• Certificate or coursework in Business Administration, Accounting, or a related field would be an asset.
• Previous clerical, inventory, or accounting support experience is preferred.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.

• Strong attention to detail and accuracy.
• Good organizational and record management skills.
• Ability to handle confidential financial information.
• Basic understanding of inventory and accounting documentation.
• Ability to work independently and meet deadlines.
• Effective communication and follow-up skills.