Human Resource Assistant (People Organization)

Assist in the development of activities that support programs and initiatives in Human Resources.

QUALIFICATIONS AND EXPERIENCE:

• Minimum two (2) years of university-based studies in Business Administration, Human Resources or similar area.  Degree preferred.
• Minimum two (2) years of experience in a similar role, preferably in the retail environment.
• Ability to communicate effectively and demonstrate teamwork.
• Excellent math skills.
• Exceptional customer service skills.

JOB RESPONSIBILITIES:

• Keeps updated information for employee benefits administration.
• Provides support in the development of the various initiatives carried out by Human Resources.
• Supports the recruitment process and organizes the database of candidates. 
• Maintains updated employee files.
• Assists with the On-Line Compliance Training.
• Coordinates interviews.
• Follow up and maintain a register of employee disabilities, absences, lateness, etc.
• Organize New Hire Orientation logistics.
• Organizes Staff Meetings.
• Prepares and Reviews department reports as required.
• Supports Employee Relations initiatives.
• Supports payroll data gathering.

KEY COMPETENCIES:

• Understanding of recruitment and onboarding procedures
• Familiarity with employee file management
• Awareness of labour laws 
• Handling sensitive employee information discreetly
• Maintaining secure and accurate personnel records
• Filing and document management (physical)
• Coordinating interviews and meetings
• Managing HR calendars and reminders
• Professional email and written communication
• Effective verbal communication with employees and management
• Taking accurate meeting minutes
• Screening resumes
• Scheduling interviews
• Preparing offer letters and employment contracts
• Coordinating onboarding documentation
• HRIS or ERP systems (e.g., Workday or similar)
• Managing multiple employee requests
• Handling urgent HR matters promptly
• Proactively following up on outstanding items
• Escalating HR issues appropriatel