HR & Office Administrator

This role requires a high degree of professionalism, discretion, and the ability to manage multiple priorities while supporting senior leadership and contributing to the smooth day-to-day operations of the organization.

Job Summary

Our client is seeking a highly organized and proactive HR & Office Administrator to support responsibilities to provide executive-level administrative coordination and assist with core human resource functions. This role requires a high degree of professionalism, discretion, and the ability to manage multiple priorities while supporting senior leadership and contributing to the smooth day-to-day operations of the organization.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to senior leadership, including calendar management, meeting coordination, and correspondence handling
• Prepare reports, presentations, and internal documentation as required
• Coordinate meetings, events, and logistics, ensuring all arrangements are efficiently executed
• Maintain and organize confidential files, records, and documentation systems
• Assist with procurement and general office coordination activities
• Assist with onboarding processes, including preparation of documentation and coordination of employee orientation
• Maintain and update employee records within internal systems
• Support training and development initiatives, including scheduling and logistics coordination
• Assist with benefits administration and respond to employee queries where required
• Monitor and track employee-related documentation such as certifications, permits, and compliance requirement.
• Act as a liaison between departments to ensure effective communication and timely follow-up on key initiatives.
• Support internal communication efforts and assist in the dissemination of company updates.
• Coordinate company activities and support initiatives related to employee engagement and corporate social responsibility.
• Assist in monitoring and tracking budgets related to administrative or assigned projects
• Always ensure confidentiality of sensitive information
• Support continuous improvement of administrative processes and workflows
• Perform additional duties as required to support business operations

Qualifications & Experience

• Bachelor’s degree in Business Administration, Human Resource Management, Communications, or a related field
• Minimum of 3–4 years’ experience in an administrative or HR support role
• Formal training in Office Administration or HR is considered an asset