HR Assistant and Administrative Assistant

Are you ready to take your career to the next level and make a significant impact! Apply now and become a key player in our HR Department or Administrative Team at GraceKennedy (Trinidad & Tobago) Limited.

Join Our Team as an Administrative Assistant or a Human Resource Assistant

Do you have a passion for Administration or Human Resource in a supporting capacity? Do you thrive in dynamic environments? GraceKennedy (Trinidad & Tobago) Limited is looking two (2) dedicated Assistants to help ensure the day to day functions of these two departments are efficient and impactful. If you're ready to take on a pivotal role and drive excellence, we want to hear from you! 

We are seeking candidates to fill the following two (2) Assistant positions:

1. Administrative Assistant – Administration Department
2. Human Resource Assistant – Human Resource Department

POSITION (1) ADMINISTRATIVE ASSISTANT - ADMINISTRATION DEPARTMENT

Reporting to the Administrative Officer, the Administrative Assistant will assist in the execution of the overall day-to-day responsibilities of the Administration Department in a manner that ensures timely implementation to achieve the company's objectives.

KEY RESPONSIBILITIES 

• Provide front office/ lobby support as required including assisting with opening and closing of office spaces daily/ as required.
• Handling of all mail by receiving, recording and routing accordingly, as well as assisting with ad hoc hand delivery and collection of business documents.
• Ordering and distribution of adequate supplies of stationery, groceries and collateral required to support the smooth operations of the company.
• Record minutes of departmental and staff meetings
• Immediately scan and file ALL mails from our Regulators and file in the named folder.
• Assist with speedy corrective measures whenever there is a breakdown of any utility service which could affect the operations of the Company.
• Assist with managing the overall maintenance needs of the office building and ensure reputable repair personnel are used to execute any corrective measures.
• Motor vehicle maintenance.
• Filing of documents (including soft copies) in an organized and systematic manner.
• Responding to departmental queries, typing letters, memoranda and other correspondence as required.
• Assist with the coordinating the logistics of workshops, etc., including, inter alia, travel requirements (whenever necessary).
• Organize company related functions including the coordinating of meetings, including setting up the meeting room, ordering of tea break snacks and lunch.
• Arrange travel and hotel arrangements for all travelling officers for Trinidad for both incoming and outgoing personnel as required.
• Maintain the cheques by recording, calling (where necessary) and distributing as required.
• Prepare all Sub-Agents Agreements, once completed ensure all relevant documentation is promptly filed.
• Review Invoices from suppliers to ensure accuracy of the details and submit to the relevant managers for approval.
• Ensure the telephone directory listing for GKTT is updated as required and distributed.
• Assist with preparing and submiting monthly payroll information (to the HR department) for the administration department by the specified deadline.
• Receiving calls and forwarding them to the relevant personnel, also coordinating overseas call via teleconferencing when necessary.
• Timely approval of cheque requisitions and purchase orders, and relevant follow up where necessary.
• Assisting the Administrative Officer with any other job related function which may be deemed necessary and in keeping with the general profile of administration.

THE IDEAL CANDIDATE SHOULD POSSESS THESE MINIMUM REQUIREMENTS:

• Must have five (5) CXC/GCE O’Level passes inclusive of English Language.
• Diploma in Business Administration or equivilant. 
• Three (3) years working experience in a similar capacity
• Excellent planning and organizing skills
• Excellent communication and interpersonal skills
• Strong Sense of Confidentiality and objectivity
• Must be skilled in the use of Microsoft suite (Word, Excel, PowerPoint, Outlook, Teams etc.)
• Must be Reliable

POSITION (2) HUMAN RESOURCE ASSISTANT - HUMAN RESOURCE DEPARTMENT

Reporting to the Human Resource Officer, the Human Resource Assistant will assist in the execution of the overall day-to-day responsibilities of the Human Resource Department in a manner that ensures timely implementation to achieve the company's objectives.

KEY RESPONSIBILITIES 

• Participates in the development and execution of the department’s strategic plans.
• Prepare monthly report such as Manpower, Workforce Reports, L&G, and any other ad hoc reports which may be requested from time to time.
• Assist with Front Line Associates, contract documentation and absence monitoring.
• Responding to departmental queries, typing letters, memoranda and other correspondence as required.
• Filing of all HR documents and records both hard and soft copies.
• Create training and development files for each employee and keep records up to date, including copies of certificates, diplomas, etc.
• Assist with coordinating and distributing uniforms for staff.
• Update the HRIS (SF) with all relevant information and requests as necessary.
• Support the administration of the Company Medical Plan by completing medical claims, forward to providers and tracks outgoing and incoming claims, adding and removing employees etc.
• Assist with the Reward and Recognition programe, purchasing of tokens and certificate preparation & distribution.
• Design and forward birthday and anniversary emails to all staff and prepare and distribute tokens where applicable.
• Assist with Audit request.
• Assist with scheduling and organizing engagement initiatives.
• Ensuring new staff receive onboarding materials, system access, and orientation schedules.
• Assist by registering or coordination training for employees as per their Individual Development Plans (IDP) or otherwise.
• Schedule interviews and provide support throughout the recruitment process.
• Assist with developing and implementing programs that increase employee retention.
• Conduct background and/or reference checks and psychometric assessments of all candidates who are selected for positions under the direction of the HR Officer.
• Assist the HR Officer with updating and storing of all GKTT policies and procedures.
• Assist the Administrative Department in the absence of the Administrative Assistant by siting at the front desk from time to time.
• Assisting HR Officer with any other job-related function which may be deemed necessary to ensure the smooth and efficient running of the Department.

THE IDEAL CANDIDATE SHOULD POSSESS THESE MINIMUM REQUIREMENTS:

• Must have five (5) CXC/GCE O’Level passes inclusive of Maths and English Language.
• Diploma in Human Resource Management or equivalent.
• Three (3) years administrative experience, preferably in a Human Resources Department.
• Experience using a Human Resource Information System Software (HRIS) would be an asset.
• Excellent planning and organizing skills
• Excellent communication and interpersonal skills
• Strong Sense of Confidentiality and objectivity
• Must be skilled in the use of Microsoft suite (Word, Excel, PowerPoint, Outlook, Teams etc.)
• Must have sound working knowledge of the principles and practices of modern record keeping.

Ready to Make a Difference? Submit your application today and embark on a rewarding journey with us!

 Qualified applicants are invited to submit their resumes no later than April 16, 2026

Only suitable candidates who reside in Trinidad & Tobago will be considered.