HR & Administrative Manager

The HR & Administration Manager is responsible for leading human resources, payroll administration, corporate administration, compliance reporting, and operational support activities for Abaxx Technologies Corp. and related entities.

Position Summary

The HR & Administration Manager is responsible for leading human resources, payroll administration, corporate administration, compliance reporting, and operational support activities for Abaxx Technologies Corp. and related entities. The role ensures effective employee lifecycle management, regulatory compliance, payroll coordination, corporate administration, and economic substance support while serving as a trusted partner to management and employees. 

Why This Role Matters

This position establishes and maintains a robust Barbados-based HR and administration function while creating the operational records, payroll support, expenditure documentation, and administrative infrastructure necessary to support both business operations and economic substance requirements.

Essential Duties and Responsibilities

Human Resources Management

• Manage the full employee lifecycle, including recruitment coordination, onboarding, orientation, performance management administration, employee development, and offboarding.
• Maintain confidential employee files, HRIS records, and personnel documentation.
• Prepare employment agreements, employee communications, policies, and HR correspondence.
• Coordinate employee engagement, training, recognition, and development initiatives.
• Support workforce planning, talent acquisition, organizational development, and succession planning activities.
• Administer performance review processes and support leadership with performance management initiatives.
• Assist with employee relations matters, investigations, disciplinary actions, and grievance resolution.

Payroll & Benefits Administration

• Coordinate payroll processing activities and ensure timely and accurate submission of payroll information to third-party payroll providers.
• Administer employee benefits, leave programs, attendance tracking, and payroll-related documentation.
• Maintain payroll, benefits, and compensation records.
• Support payroll reconciliations and reporting requirements.

Compliance & Administration

• Monitor compliance with labor laws, employment standards, immigration requirements, and company policies.
• Develop, maintain, and administer employee handbooks, policies, and procedures.
• Coordinate work permits, visas, and immigration-related matters as required.
• Prepare and submit required government filings and statutory reports.
• Maintain records supporting economic substance requirements.

Corporate Administration & Financial Support

• Support accounting administration, expenditure tracking, tax support documentation, and operational reporting.
• Assist with Barbados tax filing support and preparation of supporting schedules and records.
• Coordinate corporate records, filings, and administrative requirements for related entities.
• Prepare management reports and HR metrics relating to workforce trends, turnover, hiring, training, and employee engagement.

Leadership Responsibilities

• Supervise, coach, and develop the Administration Coordinator.
• Establish departmental processes, controls, and administrative standards.
• Support management and executive leadership with strategic HR and operational initiatives.

Qualifications

Education

• Bachelor's Degree in Human Resources, Business Administration, Accounting, Finance, or related field.
• SHRM-CP, PHR, CHRP, CIPD, or similar certification preferred.

Experience

• 5-8 years of progressive experience in human resources, payroll administration, corporate administration, finance operations, or related functions.
• Prior supervisory experience preferred.

Competencies

• Strong interpersonal and relationship management skills
• High degree of discretion and professionalism
• Knowledge of employment practices and HR administration
• Strong organizational and project management skills
• Analytical and problem-solving abilities
• Excellent written and verbal communication skills

Physical Requirements

• Prolonged periods of sitting and computer work.
• Ability to travel occasionally as required.

About Us

baxx Technologies is building next-generation digital market infrastructure where identity, security, and intelligent automation converge. Our platform ecosystem spans decentralized identity (ID++), enterprise authentication, AI and agent orchestration, secure messaging, digital signing and evidentiary workflows, and cloud-native and regulated financial technology systems.

In addition to our technology platforms, Abaxx operates the Abaxx Commodity Futures Exchange and Clearinghouse, regulated by the Monetary Authority of Singapore, supporting physically-settled benchmark futures in energy transition markets. As our platforms scale across regulated environments, we hold engineering excellence, release confidence, and operational reliability to the highest standard.

Confidentiality  This role handles confidential employee, payroll, legal, and financial information and must maintain strict confidentiality.

Equal Opportunity Statement  Abaxx is an Equal Opportunity Employer and is committed to fostering an inclusive workplace free from discrimination and harassment. 

Disclaimer  This job description is not intended to be an exhaustive list of responsibilities and may be modified as business needs evolve.