Establish and implement an efficient vehicle management plan, including maintenance, servicing and repairs of motor vehicles. Additionally, inspect company properties and ensure that the facilities and equipment are well maintained

Fleet & Building Maintenance Manager

Roles and Responsibilities

Fleet Management:

• Create and coordinate a vehicle maintenance service schedule by type of vehicle and mileage
• Using an Information System, set notifications/reminders on vehicle maintenance schedule, ensuring that the required personnel are notified in a timely manner
• Create a vehicle service guide/checklist, which staff and contractors must follow
• Audit vehicles pre-service and post-service to ensure adherence to service plan and report failures where required
• Attend to vehicle defects emanating from the Driver vehicle inspection reports
• Attend to vehicle damage resulting from accidents
• After service/repair, test drive vehicles before it is returned to Drivers
• Regularly, inspect vehicle body, paint, signage and upholstery and attend to repair works as needed
• Ensure all motor vehicle insurance claims are done timely and establish a monitoring procedure
• Update and maintain fleet management database, which includes information on vehicle service, repairs, inspection, motor vehicle insurance etc.
• Assist with the procurement of vehicles and spare parts

Building Maintenance:

• Visit all company owned or rented properties and establish a maintenance plan for each
• Carry out remodeling projects, estimates materials and labor costs for remodeling, alterations, and installation projects
• Ensure properties meet HSE standards
• Respond to all urgent maintenance calls
• Assess work completed by maintenance staff and contractors
• Schedule and supervise preventative maintenance works

Contractor Management:

In keeping with ASSL’s approved Contractor Management procedures:

• Regularly review and assess contractor quality of work
• Negotiate price and establish completion timelines for service or repairs
• Sign off on contractor invoices and ensure payments are made
• Host annual contractor meetings
• Ensure only pre-approved contractors are utilized
• Review annually approved contractor listing and update as required

Reports:

• Provide monthly reports to CEO/COO including challenges and recommendations for improvement.

Qulaifications & Experience Required:

• Degree in Business Management, Building Maintenance, Engineering or in a related field.
• 5 years related experience in building maintenance, project management or real estate
• Two (2) years in a lead or supervisory capacity
• Proficient in Microsoft Suite
• Working knowlege of ERP information systems will be an asset
• A valid driver’s license
• Defensive Driving Certificate
• An equivalent combination of education and experience may be considered

NB: Only suitable applications will be acknowledged.