Filing Clerk

Gather materials to be filed from the relevant sources as directed and sort or classify information according to guidelines, such as content, purpose, user criteria, chronological, alphabetical, or numerical order.

General Duties:

• Gather materials to be filed from the relevant sources as directed and sort or classify information according to guidelines, such as content, purpose, user criteria, chronological, alphabetical, or numerical order.

• Scans or reads incoming materials to determine how and where they should be classified or filed.
• Places materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
• Assigns and records or stamps identification numbers or codes to index materials for filing.
• Keep records of materials filed or removed using logbooks or computers.
• Adds new material to file records or creates new records as directed.
• Tracks materials are removed from files to ensure that borrowed files are returned.  
• Finds and retrieves information from files in response to requests from authorized users.
• Provides leave relief support to other members of the team as required.
• Assist with document retrieval as well as scanning and uploading of said documents to support internal and external audit.