Facilities Coordinator

The incumbent is responsible for assisting with the efficient operation and upkeep of company premises, ensuring all building systems, equipment and infrastructure are maintained to a safe, functional, and compliant standard

Facilities Coordinator

JT Allum & Company Limited

JT Allum & Company Limited is seeking a suitable candidate to join its dynamic team of professionals and oversee day-to-day maintenance activities, conduct regular inspections, and support the execution of preventative maintenance programmes.

MAIN RESPONSIBILITIES:

• Assist with coordinating activities related to the operation, maintenance and construction of buildings and grounds.
• Attend planning meetings with senior personnel, to coordinate project design and development for offices, warehouses and other facilities.
• Assist with formulating procedures for crisis management accidents, fires or other emergencies, in collaboration with HSSE and Senior Management.
• Inspect facilities / review inspection reports to determine repairs, replacement or improvement required.
• Assist with the development of work programmes and the assignment of manpower to maintenance, repairs, renovation of facilities, buildings and equipment.
• Compile labour and material cost reports for managing projects and operating buildings.
• Assist with the preparation of construction specifications/plans, liaise with engineering consultants, assemble, and analyse bids, and submit bids and recommendations to superiors for action.
• Assist with the managing of all Third-Party Contractors i.e. electricians, plumbers, construction contractors etc. for efficient completion of Project and Maintenance Works.
• Assist with the planning and administering of Project Budgets within acceptable ranges, with a view to maximizing cost effectiveness and productivity.
• Coordinate the preparation and execution of all Service level agreements.
• Assist with the management of all internal Facilities Staff.
• Support Environmental Sustainability and Recycling initiatives.
• Perform all other duties and responsibilities directed by the Senior Management team.

MINIMUM QUALIFICATIONS & EXPERIENCE:

• An Associate degree in Facilities Management or equivalent qualification from an accredited tertiary institution.
• Project Management certification.
• A minimum of three (3) years’ work experience in a similar role in Facilities Management.
• Proficiency in the use of Microsoft Office 365 and project management applications.
• Equivalent combinations of training and experience will be considered.

PERSON SPECIFICATIONS:

• Excellent leadership and supervisory skills
• Project management skills
• Strong oral and written communication skills
• Ability to perform in a demanding environment with multiple responsibilities and schedules
• Excellent research, proposal and report writing skills

The interest of all applicants is appreciated, however only suitable candidates will be acknowledged.