FINANCIAL MANAGEMENT SPECIALIST

Reporting to the Senior Manager, Finance, the Financial Management Specialist will provide comprehensive financial oversight and support for the KiWI Project.

1)      FINANCIAL MANAGEMENT SPECIALIST

Job Summary:

The incumbent will be responsible for ensuring that all financial planning, monitoring, and reporting activities are executed effectively and in full compliance with the requirements of external funding agencies, relevant statutory regulations, and JSIF’s internal financial policies and procedures. In fulfilling these responsibilities, the Financial Management Specialist will assess project activities to determine funding needs, prepare cash flow projections, and provide strategic guidance to the project team on the optimal utilization of financial resources.

Key Responsibilities

The Financial Management Specialist will, inter alia:

• Prepare and submit quarterly Interim Financial Reports (IFRs) and annual financial statements in accordance with donor agreements and statutory requirements.
• Perform monthly bank reconciliations for all Project-related bank accounts and prepare reports for relevant external stakeholders.
• Compile and monitor project and administrative budgets by stakeholder, tracking actual performance against budget, and reporting variances with actionable recommendations in collaboration with the Project Manager.
• Assist in the preparation of cash flow projections, ensuring alignment with procurement schedules and advising the project team on effective fund utilization.
• Ensure accurate allocation of overhead and shared administrative costs in accordance with donor agreements and internal policies.
• Resolve all external stakeholder inquiries related to project funding and expenditures in a timely and professional manner.
• Reconcile the general ledger with the IFR, investigating and reporting any discrepancies promptly.

• Review and ensure adherence to all funding agreements, contracts, and financial conditions applicable to the project.
• Monitor general ledger entries for accuracy, proper fund allocation, and correct application of exchange rates.
• Assess the adequacy of internal controls relevant to the project’s financial operations; provide recommendations to the Senior Manager, Finance on improvements to systems, practices, and procedures.

• Record project expenditures in the donor’s financial system and prepare and submit timely funding applications and reimbursement requests.
• Maintain up-to-date knowledge of donor-specific financial and reporting requirements, ensuring full compliance by JSIF and relevant stakeholders.

Requirements:

• ACCA Level 2 (or equivalent professional accounting qualification) and/or Bachelor’s Degree in Accounting.
• Minimum five (5) years’ relevant experience in financial management, preferably in a project-based or donor-funded environment.
• Strong understanding of financial statements, financial analysis, and cash flow management.
• Knowledge of Sage 300 ERP (ACCPAC) is a distinct advantage.
• Solid grasp of financial controls, asset management, and compliance practices.
• Excellent analytical, problem-solving, and organizational skills.
• Ability to work independently and collaboratively within cross-functional team