Experienced Administrative Assistant-POS-Energy Sector experience

Our client in the Port of Spain area is seeking an experienced Administrative Assistant.

Location: Port of Spain
Salary: TT$7,500
Position Type:Temp

Industry: Energy 

Job Responsibilities:

• Manage monthly grocery orders and quarterly stationery supply requests.

• Handle internal and external departmental mail.

• Coordinate conference room bookings.

• Organize all aspects of travel arrangements, including flights, hotels, ground transport, per diem, and documentation.

• Prepare detailed travel packages in advance of travel.

• Assist with fortnightly Crew Change scheduling.

• Provide logistical support for meetings (IT setup, printed materials, etc.).

• Generate Service Orders and Service Entry Orders via SAP (as required).

• Handle document preparation, photocopying, binding, and filing.

• Offer general administrative support to staff and managers.

• Maintain manager calendars and meeting schedules.

• Provide relief for other administrative staff when needed.

• Undertake any other related administrative duties.

Job Requirements:

• Secretarial Diploma, ABE Diploma, or related certification.

• 5–8 years’ experience in a similar administrative role, preferably in the Oil & Gas industry.

• Strong computer skills in Microsoft Office (Word, Excel, PowerPoint).

• Familiarity with records management systems.

• Experience with SAP (an asset).

• Highly organized with excellent multitasking and prioritization abilities.

• Effective communication and interpersonal skills.

• Team player with problem-solving capabilities.

• Detail-oriented and proactive.

• French language skills are an asset.

• Self-motivated with the ability to work independently and suggest process improvements.

Job Ref: RS