Executive Secretary (OPS/SS 4)

Executive Secretary (OPS/SS 4) – Salary Range - $2,190,302.00 - $2,945,712.00)

Executive Secretary (OPS/SS 4) – Salary Range - $2,190,302.00 - $2,945,712.00)

JOB PURPOSE

The incumbent is responsible to provide administrative and secretarial services for the effective discharge of the functions of the office of The Director General

MAIN FUNCTIONS

• Manages the office of the Director General by appropriately screening visitors and telephone calls, scheduling of appointments, making bookings and confirming travel arrangements.

• Organises and administers office routines and resources to ensure effectiveness and efficiency
• Processes correspondence and draft replies where appropriate.
• Reviews correspondence, memoranda, and reports prepared for the Director General’s signature to ensure accuracy.
• Plans, organises, implements and operates an effective, efficient and confidential information storage and retrieval system.
• Acts as the liaison between the Director General and staff and external stakeholders
• Plans and implement meetings
• Records minutes of meetings, including Senior Management Meetings
• Monitors follow-up action with respect to decisions taken in meetings;

TECHNICAL COMPETENCIES

• Computing Skills including knowledge of Microsoft suite
• Report writing and taking & transcribing minutes 
• Knowledge of second language would be an asset

CORE COMPETENCIES

• Communication; oral and written
• Planning and organising  
• Interpersonal skill with the ability to establish and maintain effective working relationships.
• Ability to use tact, discretion, initiative and independent judgment within established guidelines
• The ability to maintain confidentiality and integrity
• Ability to multi-task and respond quickly to changing situations

MINIMUM QUALIFICATION AND EXPERIENCE

• Certified Professional Secretarial Diploma
• Senior Executive Secretarial Certificate
• At least four (4) years experience at the level of Senior Secretary

 Interested persons may apply no later than December 2, 2025