Executive Secretary

The Executive Secretary is responsible to provide administrative support for effective management and coordination of activities involving the office of the Director of Engineering and Technical Services.

Key Responsibilities include:

• Executes activities within the Director’s office including tracking and collecting information from various departments;
• Communicates effectively with internal customers, stakeholders and other external parties.
• Manages Director’s personal schedule and other work schedules
• Prepares documents to include official letters, technical reports and other communication as is required;
• Conducts research to ascertain information required to produce documents.
• Attends meetings and produces Minutes, Meeting Notes and Reports;
• Manages and maintains records as per established procedures and standards for control protection, and retrieval;
• Prepares submissions for procurement activities;

Minimum Requirements for the Job:

• Current designation in Certified Administrative Professional (CAP) or Certified Professional Secretary (CPS); OR
• Associate Degree in Business Administration or Diploma in Administrative Management Level 3 or NCTVET Level 3 Diploma in Business Service Management.
• A Minimum of Three years’ working experience in a secretarial role reporting to a Senior Manager;
• Ability to communicate effectively both orally and in writing;
• Excellent time management skills;
• Research, records management and documentation skills;
• Proficiency in the use of Microsoft Office Suite of applications. 
• Good interpersonal  and human relations skills;
• High degree of reliability, initiative and dependability.

Application Requirements:

We are inviting interested persons who meet the requirements to apply by submitting a cover letter and detailed Resume no later than December 15, 2025 to. 

The Manager - Human Resources & Industrial Relations

P.O. Box 631

Kingston 6