Executive Coordinator

Executive Coordinator

A financial institution is seeking a highly organized, proactive, and discreet Executive Coordinator to provide high-level executive and administrative support to senior leadership. This role is ideal for a professional who thrives in a fast-paced environment and is skilled in executive coordination, governance support, and stakeholder management.

Key Responsibilities

• Provide strategic and confidential support to the General Manager and senior leadership
• Manage executive calendars, meetings, priorities, and follow-up actions
• Coordinate Board, Committee, and management meetings, including agendas, board packs, and minutes
• Prepare executive briefs, reports, presentations, and correspondence
• Act as a liaison between executive leadership and internal and external stakeholders
• Track action items and ensure timely completion of executive and governance deliverables
• Maintain secure electronic and physical records, ensuring proper document control
• Coordinate travel arrangements, itineraries, and executive logistics
• Support departmental budgeting, expense tracking, and administrative reporting
• Utilize modern digital tools to enhance workflow efficiency and process improvement
• Handle sensitive information with the highest level of discretion and professionalism
• Support special projects and strategic initiatives as required

Required Qualifications and Experience

• Associate Degree or Bachelor’s Degree in Business Administration, Management, or a related field
• Professional certification in Executive Administration, Secretarial Studies, or Office Management
• Minimum of three (3) years’ experience in a senior administrative or executive support role
• Experience supporting senior executives and/or Boards or Committees is an asset

Required Skills and Competencies

• Excellent written and verbal communication skills
• Strong organizational, planning, and multitasking abilities
• High level of integrity, discretion, and confidentiality
• Strong attention to detail and analytical thinking
• Ability to work independently, prioritize effectively, and meet deadlines
• Proficiency in Microsoft Office / Microsoft 365 and virtual meeting platforms