Executive Assistant and HR Officer - Advanced Scales & Equipment Ltd.

Executive Assistant and HR Officer - Advanced Scales & Equipment Ltd.

Our Client, Advanced Scales & Equipment Ltd. is seeking a highly organized, meticulous and reliable Executive Assistant and HR Officer to support our Chief Executive Officer. This critical role is ideal for a professional with a proactive work ethic who thrives in a fast-paced full-time, on-site environment, leading a small team of customer service representatives.

About Advanced Scales & Equipment Ltd.

For over 35 years, Advanced Scales & Equipment Ltd. (ASEL) has been a trusted brand in industrial solutions, selling and servicing weighing equipment, food processing equipment, and product inspection equipment. ASEL supports some of Jamaica’s most prominent businesses, delivering precision-engineered equipment and reliable technical service with a strong focus on quality and customer satisfaction.

About the Role

The Executive Assistant and HR Officer reports directly to the CEO, acting as a key liaison and playing an essential role in maintaining the company’s operations. This role is ideal for a highly-organized team player with excellent communication and supervisory skills, fundamental knowledge of math, and an interest in learning about the industry.

Key Responsibilities:

• Provide full administrative support to the CEO, including managing the executive calendar, scheduling meetings (with full briefing and preparation), and coordinating travel logistics.
• Provide direct supervision to the customer service team of 4, ensuring that they are inspired to deliver high standards and be strong representatives of the brands carried by ASEL.
• Oversee office administration including supervising the work/schedule of the Office Attendant and Driver.
• Responsible for performing day-to-day human resource management tasks including using the HRIS (ZohoHR) to maintain personnel records and manage workflows.
• Maintain a consistent line of communication with the CEO, customers and relevant stakeholders.
• Serve as a liaison between departments and the CEO’s office to ensure that workflows are agile and productive.
• Prepare professional correspondence and documentation with a high degree of accuracy and discretion.
• Responsible for Receivables Collections, performing collections by contacting all credit customers, meeting monthly collection targets.
• Utilize business software tools (Excel, QuickBooks, ACCPAC, ZohoHR) for data tracking, receivables collections, reporting, workflow management and general support to ensure high productivity.
• Preparation of bank lodgements.
• Monitor and process procurement and payment transactions, including credit card reconciliations.
• Coordinate diary invites, meeting logistics, and related internal communications.
• Assist in maintaining internal office workflows and ensuring accuracy in operational tasks.
• Responsible for vehicle fleet (licensing, service scheduling, etc).

About the Person

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Human Resource Management, Finance or a related field (preferred) and must include CSEC Level I or II passes in English and Mathematics.
• Minimum 5 years’ experience in a similar role with supervisory experience.
• Demonstrated experience with administration for HR management.
• Demonstrated experience with diary management.
• Strong proficiency in Microsoft Excel (formulas, data entry, reporting).
• Proficiency in Microsoft Office.
• Familiarity with QuickBooks, ACCPAC, Zoho or other business systems (preferred).
• Demonstrated capability in Receivables Collections.

Key Competencies:

• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Meticulous attention to detail.
• Proactive, reliable, and solutions-oriented.
• Demonstrated discretion, integrity, and sound judgment.
• Excellent written and verbal communication skills.
• An aptitude for learning new software and systems.
• Experience working with confidential information.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Willingness to be available for time-sensitive needs outside standard hours.

How to Apply

If you fulfil the requirements for this position, we invite you to apply by June 30, 2025.

We thank all applicants for their interest, however only short-listed candidates will be contacted for interviews.