Executive Assistant

The Executive Assistant shall support and contribute to the effective administration of the Office of the General Manager within the Corporation which includes the General Manager, or Deputy General Managers.

PUBLIC TRANSPORT SERVICE CORPORATION

VACANCY

The Public Transport Service Corporation (PTSC), in its drive towards improving and expanding its services, is pleased to invite applications for the following CONTRACT position.

Executive Assistant

SUMMARY:

The Executive Assistant shall support and contribute to the effective administration of the Office of the General Manager within the Corporation which includes the General Manager, or Deputy General Managers. The Executive shall ensure the organisation’s administrative functions are performed independently and with competence and effectiveness.

DUTIES AND RESPONSIBILITIES

HUMAN RESOURCE MANAGEMENT  

• Complies with company policies and guidelines with respect to punctuality, attendance and official leave as a demonstration of commitment to the achievement of work objectives.
• Complies with company policies and procedures thereby ensuring a productive, harmonious, healthy, safe and substance-free environment.   
• Participates in and transfers knowledge gained to improve the performance of self and others.
• Completes assigned activities and complies with legitimate instructions.
• Addresses identified performance gaps.

FINANCIAL

• Complies with the requirements of relevant Financial Policies as outlined in the Financial Policy Manual.
• Assists with the preparation of the annual Work Programme and Spending Plan (budget) in accordance with stipulated timelines.                                                                     
• Ensures expenditure for approved work activities do not exceed budget without prior approval.

GENERAL

• Ensures good governance, confidentiality, due care and diligence in all activities.
• Works with the assigned Manager in the collation of divisional KPI data.
• Prepares reports and correspondence (e.g. memoranda, letters, emails, minutes and presentations).
• Prepares Board Notes, Sub-Committee Notes, and Government Sub-Committee submissions through the Office of the General Manager.
• Responds to internal and external parties, providing feedback where applicable.
• Undertakes projects and conducts research under the direction of the General Manager.
• Collates and distributes the annual On-Call roster for the division where applicable.
• Schedules meetings with managers and external stakeholders..
• Ensures the availability of stationery, personal protective equipment, office equipment, furniture, office supplies, and other related items.
• Supervises the Hospitality Attendant.
• Performs other work related duties as required at the level of the substantive position.