Executive Assistant

Executive Assistant

Executive Assistant 

About the Company

A consulting and advisory firm that supports organizations with strategy, project delivery, and business transformation initiatives. The company works with a diverse client portfolio and is known for delivering high-quality, data-driven solutions in a fast-paced, professional environment.

About the Role

This is a high-trust, high-impact role supporting the Chief Executive Officer. The successful candidate will play a critical role in managing executive priorities, coordinating client engagements, and ensuring the timely delivery of high-quality proposals, reports, and communications.

Key Responsibilities

• Manage day-to-day communication with clients, partners, consultants, and suppliers
• Draft, proofread, and format professional correspondence, reports, proposals, and presentations
• Coordinate meetings, prepare agendas, take minutes, and track action items
• Compile and format bid submissions, client reports, and presentation materials
• Ensure consistency in document quality, branding, and formatting standards
• Utilize digital tools (e.g., Zoom, Teams, Google Workspace) to support virtual collaboration
• Create and manage forms and data collection tools to support projects
• Maintain and manage the CEO’s calendar, priorities, and scheduling across time zones
• Track project timelines, deliverables, and key milestones across multiple engagements
• Coordinate logistics for travel, meetings, workshops, and events
• Handle sensitive information with confidentiality and professionalism
• Provide administrative and light analytical support, including tracking basic KPIs
• Identify opportunities to improve administrative processes and systems

Qualifications and Experience

• Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience)
• 3–5+ years’ experience supporting a senior executive, preferably in consulting or a fast-paced environment
• Proven experience managing complex calendars and multi-stakeholder communication

Key Competencies

• Excellent written and verbal communication skills
• Strong proofreading, editing, and document formatting skills
• High level of organization and time management
• Strong attention to detail and quality control
• Tech-savvy with the ability to learn new tools quickly
• Strong relationship management skills
• High level of discretion, integrity, and emotional intelligence
• Proactive, solutions-oriented mindset with the ability to work independently