Executive Assistant

Provide high-level administrative support to up to 8 Partners, managing calendars, travel, expenses, meetings, documents and events. Must have at least 5 years’ experience, strong organization, communication, discretion and proactive support skills.

Position Title: Executive Assistant

Location: 74 Long Circular Road, CIBC Building, Maraval

Employment Type: Full-Time, Hybrid

Role Overview

Provide high-level administrative support to up to 8 Partners, managing calendars, travel, expenses, meetings, documents and events. Must have at least 5 years’ experience, strong organization, communication, discretion and proactive support skills.

Key Responsibilities:

• Support up to 8 Partners.
• Assertively manage and coordinate Outlook calendars. 
• Support Partners with handling administrative tasks necessary for strategic client accounts. 
• Manage Partners’ business travel; confirm details and create/provide itineraries. 
• Coordinate and schedule meetings, conference calls, team events, etc. 
• Process Partners’ expense reports. 
• Maintain Partners’ Outlook contacts. 
• Create and edit presentations (PowerPoint), spreadsheets (Excel) and documents (Word) as requested. 
• Handle Partners’ event registrations. 
• Attend meetings as requested and take detailed and organized meeting minutes as needed. 
• Draft simple correspondence and proofread/format resumes and documents. 
• Take charge of all activities for assigned work areas and facilitate as needed to maintain a professional, safe and appropriate work environment. 
• Support other events and initiatives that impact the assigned staff. 
• Perform ad hoc tasks and projects as assigned. 

 Requirements:

• 5+ years of experience providing administrative support in a fast-paced, deadline driven organization. 
• Strong organizational skills, attention to detail and commitment to quality 
• Excellent written and verbal communication skills, including strong writing and proofreading capabilities. 
• Ability to work efficiently in high-pressure situations. 
• Ability to anticipate the needs of the Partners and take the initiative to provide proactive support. 
• Experience with booking and coordinating travel arrangements. 
• Strong personal presentation skills and a professional, friendly and helpful demeanor
• Excellent interpersonal skills, and mut be able to interact across all levels of the organization. 
• Ability to follow standard procedures and policies and properly handle confidential information. 
• Able to problem-solve and have a positive approach to work. 
• Handle assignments independently, with accuracy and a sense of urgency, 

Preferred Qualifications

• Bachelor's degree is highly preferred, or associate’s degree or currently in pursuit of a degree. 
• Experiencing coordinating event logistics. 

Why Join Us?

• Be part of a dynamic team focused on efficiency, multitasking and operational excellence.
• Play a key role in optimizing working capital and client relationships.
• Competitive compensation, benefits, and opportunities for professional development.

Hybrid work environment promoting flexibility and work-life balance.