Executive Assistant

The Executive Assistant is responsible for providing high level administrative support to the CEO’s office to facilitate the achievement of key tasks and organization initiatives.

QNET, a subsidiary of the Jamaica Co-operative Credit Union League Group (and part of the Credit Union Movement), provides IT solutions including Software Development, Website Hosting, Professional services, etc. We are seeking to engage a highly confidential and professional individual to fill the position of Executive Assistant at our Ruthven Road Office.

The Role:

Reporting to the Chief Executive Officer, the Executive Assistant is responsible for the following: 

• Providing high level administrative support to the CEO’s office to facilitate the achievement of key tasks and organizational initiatives
• General office management which includes appointment scheduling, preparing reports, presentations, minutes and other documents for review
• Handling correspondence and information requests
• Planning and coordination of meetings, travel and other events
• Organizing and facilitating communication both internally and externally
• Ensuring proper creation and maintenance of corporate files
• Assisting with the preparation of budgets and the drafting of policies and procedures
• Acting as a secretariat for the Board 

Qualifications and Experience: 

• Bachelor’s Degree in Administrative Management/Business Administration or other related discipline from a recognised institution
• Two (2) years’ work experience in a similar position 

Knowledge, Skills, Competences, and Personal Attributes: 

• Ability to record and transcribe accurate, concise minutes of meetings
• Basic Information Technology knowledge
• Highly proficient in the use of Microsoft Office Suite
• Effective communication skills, both oral and written
• A team player who can adhere to a fast-paced environment
• Willingness and ability to undertake training needed to fulfil the changing requirements of the job
• Resourceful and results-oriented 

Special Conditions Associated with the Job: