Executive Assistant

We’re seeking a professional and organized Executive Assistant to serve as a key liaison with internal and external stakeholders, manage calendars and correspondence, prepare reports and presentations, and handle sensitive information with discretion

MAJOR RESPONSIBILITIES:

Executive Support: Perform secretarial and administrative duties for the Vice President, Pension Administration, and Director & Executive Vice President, including managing calendars, appointments, travel arrangements, and correspondence.

Communication & Liaison: Handle incoming/outgoing mail, respond to queries, coordinate with internal and external stakeholders, and ensure timely actions on documents requiring approval.

Meeting & Event Coordination: Organize meetings, reserve rooms, prepare minutes, order refreshments, and assist with presentation materials.

Reporting & Documentation: Monitor and prepare divisional reports, maintain up-to-date filing systems, track commission statements, and document calls or faxes.

Operational & Ad Hoc Support: Assist with assignments, research, office supplies, equipment maintenance, and perform any other duties assigned to ensure smooth division operations.

QUALIFICATIONS AND EXPERIENCE:

1. A first degree in Business Administration or other relevant discipline from a recognised tertiary institution
2. Certificate in Secretarial Studies from University of Technology or equivalent qualification from another recognised institution
3. At least two (2) years’ relevant working experience
4. Sound working knowledge of office procedures and practices
5. LOMA Parts I and II (within six (6) months of confirmation)
6. Working knowledge of life insurance and pension principles and practices
7. Good command of the English Language