Executive Assistant

The Executive Assistant will provide high-level administrative support to the Managing Director (MD) to ensure excellence in service delivery across the organization.

Core Functions

• Assist the Managing Director in executing the affairs of Trade Winds Citrus Limited by providing administrative support for his business.
• Enhance the Managing Director’s effectiveness by providing information, support and representing him to others.
• Ensure smooth and effective operation of the executive office.
• Maintain employee confidence and protect operations by keeping information confidential.

 Duties/ Responsibilities

• Recording Secretary for Executive Management Meetings (EMT).
• Maintain the agenda & minutes for executive management meetings.
• Circulate EMT Minutes and reports as directed by the MD along with subsequent follow-up.
• Recording Secretary for Board Meetings and any other meetings as requested by the MD.
• Managing the flow of people and visitors in and out of the MD’s office.
• Provide administrative support to the Managing Director in running all the companies and investments that he is associated with.
• Manage correspondence as directed (email, written and telephone).
• Manage all files and appointments.
• Any other reasonable and relevant duties assigned.

Education/Training & Experience

• Bachelor’s degree in business administration is preferred.
• At least four years of related experience required.

 Required Skills/ Specialized Techniques

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong decision making and problem-solving skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to act with integrity, professionalism, and confidentiality.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated applications.

Applicants who satisfy these requirements should submit applications with detailed resumes by July 11, 2025. 

We thank all applicants for their interest; however, only shortlisted candidates will be contacted.