Executive Assistant

Executive Assistant

Are you a highly organized, detail-oriented professional with a passion for supporting executive leadership? Aventa Jamaica is seeking an experienced Executive Assistant to provide high-level administrative support to our Chief Executive Officer (CEO). This role is essential in ensuring smooth operations, effective communication, and timely execution of key initiatives.

Key Responsibilities:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.

• Manage the CEO’s complex calendar, meetings, travel, and events across multiple time zones.

• Prepare agendas, reports, presentations, and briefing materials for meetings and industry events.

• Track priority projects, assist with timely execution, and provide strategic follow-ups.

• Coordinate travel logistics and expense reports for the CEO and leadership team.

• Support the planning and execution of events, conferences, and leadership initiatives.

• Maintain registers of contracts and licenses and track key timelines and renewals.

• Manage office resources, liaise with service providers, and support smooth office operations.

• Utilize digital tools to enhance productivity and streamline administrative processes.

Required Qualifications & Skills:

• Bachelor’s degree or equivalent.

• Minimum 5 years' experience supporting senior executives in a fast-paced environment.

• Excellent verbal and written communication skills.

• Strong organizational, time management, and problem-solving abilities.

• High level of discretion and professionalism in handling confidential information.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to build strong relationships across all levels of the organization.

• Experience in the pharmaceutical or healthcare industry is an asset.