Executive Assistant

Executive Assistant We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude.

Executive Assistant

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be professional, polite, and attentive while also being accurate, comfortable with computers, and general office tasks, and excel at both verbal and written communication. Most importantly, candidates should have a genuine desire to meet the needs of others.

Executive Assistant Job Responsibilities:

• Logistics – Responsible for the coordination of all imports, exports and the movements of containers for the company.
• Updating and maintaining shipment tracker information
• Monitoring the arrival dates of all containers
• Updating the sales team with the change of dates and any other pertinent information
• Contacting the sales team when items are entered into the inventory
• Furniture Tracker – organizing and maintaining the furniture tracker as required
• Approval of Credit Notes
• Overseeing and maintaining cash sale accounts for Customer Service, Sales Team, and House accounts
• Upkeep and maintenance of the items on the Website when necessary (e.g. new and discontinued items, change in descriptions, etc.)
• Responsible for monitoring:
• Items on Approval.
• Returns and exchanges on Packing Slips
• Orders on Packing Slips
• Overseas ordering with various suppliers – monitoring stock, ordering, and generating deposits for orders.
• Overseeing Customer Service Department
• Assisting with the overall quality control and stock issues with the warehouse
• Updating and maintaining the Jamaica Customs AEO Programme as required
• Any other duties as assigned by a Director

Executive Assistant Skills and Qualifications:

In addition to relevant experience and secretarial/administrative knowledge, candidates will need to show evidence of the following:

• Exceptional written and oral communications skills
• Excellent word processing and I.T. skills, including knowledge of a range of software packages
• Ability to work under pressure
• Good organizational and team management skills
• Excellent interpersonal skills
• Ability to work on your own initiative
• Honesty and reliability
• Attention to detail
• Flexibility and adaptability to juggle a range of different tasks

Education and Experience Requirements

• Bachelors Degree in Business Administration or equivalent education required
• 2 years of Executive Assistant experience
• Knowledge of appropriate software including Microsoft Word, Excel, Outlook, Microsoft PowerPoint and Adobe Acrobat

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