Executive Assistant

The duties and responsibilities are considered varied, specialized administrative work involving problem solving and decision-making. Independent judgment is exercised in performing specialized functions within general guidelines and policies.

This position is open only to nationals of Trinidad and Tobago and those holding valid authorization to work in the country.  All applicants must be resident in the country.

Our client wants to fill the position of an Executive Assistant to the CEO. 

1 YEAR CONTRACT , $10K MONTHLY

The incumbent in this position reports directly to the Chief Executive Officer.

MAJOR RESPONSIBILITIES
 Manage an active calendar of appointments; schedule meetings and prepare agenda; prioritize inquiries and requests and make judgements and
recommendations to ensure smooth day-to-day engagements.
 Answer incoming phone calls in a polite and professional manner and accurately take
messages
 Open, sort and distribute incoming mail, faxes and other correspondence
 Draft and prepare letters, reports and other general correspondence
 File and maintain comprehensive and accurate corporate records, documents and
reports
 Prepare and compile documents for meeting
 Record minutes of meeting as required
 Assist with special projects and presentations for meetings
 Coordinate travel arrangements (both domestic and international) and create trip
itineraries
 Maintain confidentiality of the CEO’s office
 Performs other related work as required

MINIMUM REQUIREMENTS
 APS certificate or Associate Degree in Management or any other equivalent
qualification
 Five (5) years providing administrative support to upper-level management.

KNOWLEDGE, SKILLS AND ABILITIES
 Excellent customer service skills.
 Excellent interpersonal skills.
 Excellent writing, editing and grammatical skills.
 Excellent organization skills and ability to multitask.
 Proficiency in Windows, including MS Word, Excel and PowerPoint
 Ability to conduct research and present data in a well-written manner.
 Ability to follow complex oral and written instructions.
 Ability to communicate effectively (both orally and written).
 Ability to maintain effective working relationships with fellow employees, the public,
and representatives of other agencies

INTERESTED PERSONS PLEASE SUBMIT RESUME IN MICROSOFT WORD FORMAT ONLY

PLEASE BE ADVISED THAT WE MAY NOT BE ABLE TO RESPOND TO APPLICANTS WHO ARE NOT SHORTLISTED.