Executive Administrative Assistant

The Executive Administrative Assistant (EAA) provides dedicated, high-level administrative support to Carenet Health’s President and Chief Financial Officer (CFO).

The Executive Administrative Assistant (EAA) provides dedicated, high-level administrative support to Carenet Health’s President and Chief Financial Officer (CFO). This role requires exceptional organizational ability, strong business acumen, and the ability to operate with precision in a fast-paced environment. The EAA ensures seamless coordination of daily operations, executive workflows, and critical business priorities for both leaders. 

Responsibilities and Duties 

• Provide proactive administrative support to the President and CFO, including complex calendar management, meeting coordination, travel arrangements, and task prioritization. 

• Screen, prioritize, and respond to email, phone, and correspondence on behalf of the President and CFO, ensuring timely and appropriate follow-up. 

• Prepare, edit, and refine executive-level documents, financial packets, presentations, board materials, and operational reports; gather and compile information as requested. 

• Manage and reconcile expense reports and reimbursements for the President and CFO, ensuring accuracy and compliance with company financial policies. 

• Coordinate high-visibility meetings and events, including executive reviews, leadership offsites, client/business development meetings, and cross-functional sessions. 

• Conduct research and compile data relevant to financial planning, operational strategy, market insights, or executive decision-making. 

• Support special projects, strategic initiatives, and operational priorities driven by the President and CFO, collaborating with internal stakeholders as needed. 

• Maintain strict confidentiality and exercise discretion and sound judgment in all matters involving financial, operational, or executive information. 

Qualifications 

• Bachelor’s degree or equivalent experience. 
• 5+ years of experience supporting senior executives, preferably in operations, finance, or corporate leadership. 
• Exceptional organizational and time-management skills, with the ability to manage competing priorities in a fast-paced setting. 
• High attention to detail and accuracy, especially when preparing executive or financial materials. 
• Excellent written and verbal communication skills, with the ability to interact professionally with executives, clients, and internal teams. 
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook); comfort working with financial or operational systems is a plus. 
• Ability to maintain strict confidentiality and handle sensitive information with discretion. 
• Strong problem-solving skills and the ability to anticipate needs and address issues proactively.