Document Controller

The Document Controller is responsible for managing, organizing, and maintaining all project-related documentation to ensure accuracy, accessibility, and compliance with established standards. This role oversees the document control process, including proper filing, numbering, tracking, and distribution of documents and drawings across the project team. The Document Controller ensures that the electronic documentation database is consistently updated, prepares status reports for management, supports staff in using office facilities correctly, and coordinates the release of technical documents to relevant departments. The position also involves general administrative support related to document management and any additional duties assigned by the Company.

• Maintain the electronic documentation database and ensure it is kept up to date.
• Manage the overall supervision of project documents and data control activities.
• Ensure all dispatched documents follow the correct numbering format as required by the Authority/Consultant.
• Manage all project-related documentation and records, ensuring their accuracy.
• Ensure all documents and drawings are filed in accordance with the Project filing system.
• Prepare Document Status Reports for management meetings and follow-ups.
• Perform document imaging and electronic file management.
• Ensure staff are aware of the rules and procedures for using the site office printers and related facilities.
• Compile and maintain/control record files required for releasing blueprints, drawings, and documents to the Engineering Department and other operating departments.
• Perform any other duties assigned by the Company that are relevant to your job function.

• Uphold the company’s reputation through high ethical standards 
• Adhere to company’s policies including disciplinary guidelines 

• High School Diploma 
• Previous working experience within the field 
• Excellent oral and written communication skills 
• Soft Skills 
• Problem solving, communication, and analytical skills 
• Keen attention to detail and accuracy 
• Computer literate 
• Excellent time management skills 
• Ability to work cooperatively with people from other trades 

• Honest and trustworthy 
• Respectful 
• Culturally awareness 
• Flexible and adaptable 
• Demonstrate sound work ethics