Disbursement Supervisor (FMG/PA 1)

The Disbursement Supervisor is required to direct, co-ordinate and guide the activities of the Disbursement Clerks, monitor the collection and lodgment of funds, ensuring all funds collected is properly receipted and accounted for.

Job Title:                        Disbursement Supervisor

STRATEGIC OBJECTIVE

The Financial Resources Division is responsible for the administering and reporting on the financial resources of the Government.  It is responsible for the establishment and maintenance of an effective system of cash management to ensure the availability of cash for effective budget execution.  The Division is also responsible for the projection of debt service obligations; timely and efficient disbursement of public loan in keeping with best practice; management of Treasury Deposits, and the monitoring of balances maintained from time to time to ensure funds availability and the best returns on investments.

This Division operates on the authority of the FAA Act, Section 114 of the Jamaican Constitution, the Public Debt Act, the various Trust and Chancery Fund Acts and various other enactments.

KEY RESPONSIBILITIES:

• Monitors the receipting and lodgement of all monies collected for each Head.
  • Any other related duty that may be assigned from time to time

• Checks daily transactions processed by Disbursement Clerks to ensure accuracy and adherence to policies and procedures.
• Examines errors and conducts investigation to ascertain the source of errors and make amendments or effect corrective measures where necessary.
• Verify and monitor the undeposited value and change imprest reports daily.
• Monitors and verifies the preparation of lodgement slips.
• Verifies cash on hand report against lodgement slip.
• Manages the daily posting of the e-Value Book and vets, verifies and signs valuables/documents received.
• Ensure all point-of-sale systems are functioning properly.
• Ensure daily reconciliation of the point-of-sale transactions.
• Ensures that all reports, receipt books, computer generated receipts and lodgement books/slips are properly filed and secured.
• Update accounting software with lodgements made.
• Maintain Receipt Register.
• Ensures the timely submission of Monthly Receipt and Lodgement Report.
• Ensures that the undeposited collections are properly secured daily.
• Ensure cashiers provide prompt, friendly, and efficient service.
• Handle escalated customer issues or complaints.
• Discusses staff’s performance and completes the relevant Performance Evaluations;
• Identifies and submits the training, developmental and welfare needs of the staff;
• Recommends vacation leave and approves/denies departmental leave for the staff;
• Ensures staff adheres to the policies and procedures of the Department;
• Performs other related duties assigned.
• Develops the Work Plan for Disbursement Clerks ensuring that all the relevant activities to be under taken and required resources are considered;
• Ensures staff is aware of and operates in accordance with all relevant laws, policies and regulations;

Qualification and Training

• AAT Level 3; ACCA-CAT Level C/level 3; ACCA Level 1; NVQJ Level 4, Accounting; Diploma in Accounting from an accredited University or Community College; ASc. Degree in Business Studies/Management Studies/Business Administration from an accredited tertiary Institution; ASc. Degree in Accounting, MIND; Diploma in Government Accounting, MIND, Government Accounting levels 1, 2 &3; or BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree from an accredited University.

               Essential Experience and Knowledge:

• At least two (2) years of experience working in a similar capacity;
• Sound knowledge of Accounting practices and applications; 
• Knowledge of Government Accounting;
• Knowledge of public treasury operations.

KEY COMPETENCIES:

• Accounting and Reporting
• Knowledge of Legislation, Policies and Procedures

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

Physical Demands

Pressured working conditions with numerous critical deadlines

Work Environment:    Normal office conditions