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Data Entry/Accounts Receivable Officer
Island HR Solutions
- Kingston and St. Andrew
- Not disclosed
- Permanent full-time
- Updated 28/01/2026
- HRM
Data Entry/Accounts receivable Officer
COMPANY OVERVIEW
We are a licensed securities dealer and investment firm operating in Jamaica, providing personalized wealth management, investment advisory, and securities trading services to high-net-worth individuals, institutions, and retail clients. Our firm is committed to delivering exceptional client service while maintaining the highest regulatory and ethical standards in
accordance with Financial Services Commission (FSC) requirements.
POSITION SUMMARY
The Data Entry/Accounts Receivables Officer plays a critical role in maintaining the financial integrity and operational efficiency of the firm. This position is responsible for accurately processing financial transactions, managing client account receivables, ensuring timely collections, and maintaining precise records in compliance with FSC regulations, International
Financial Reporting Standards (IFRS), and internal policies. The ideal candidate will demonstrate exceptional attention to detail, strong organizational skills, and a commitment to data accuracy and confidentiality.
KEY RESPONSIBILITIES
1. Data Entry & Record Management
• Accurately input financial transactions, client account data, trade confirmations, and
payment information into the firm's accounting system (e.g., QuickBooks, SAP, or proprietary software)
• Process daily securities transactions including commissions, fees, and trade settlements
with precision and timeliness
• Verify and reconcile data entries against source documents to ensure 100% accuracy
• Maintain organized electronic and physical filing systems for invoices, receipts, payment
records, and client correspondence
• Update client information, contact details, and account statuses in the database regularly
• Ensure all data entries comply with audit trails and regulatory documentation
requirements
2. Accounts Receivables Management
• Generate and distribute accurate client invoices for commissions, management fees,
advisory fees, and other billable services on a timely basis
• Monitor accounts receivable aging reports and track outstanding balances across all client accounts
• Follow up with clients via phone, email, and formal correspondence to ensure timely payment of outstanding invoices
• Prepare and send payment reminders, statements of account, and overdue notices in accordance with firm policies
• Process and allocate incoming payments correctly to client accounts and maintain accurate payment records
• Resolve billing discrepancies, client queries, and payment issues promptly and professionally
• Escalate delinquent accounts to management and assist with collection strategies when necessary
3. Reconciliation & Financial Reporting
• Perform daily, weekly, and monthly reconciliations of accounts receivable subledgers to the general ledger
• Reconcile bank deposits, wire transfers, and payment receipts against recorded transactions
• Prepare aging reports, collection summaries, and cash flow forecasts for management review
• Assist with month-end and year-end closing processes including journal entries and accruals
• Identify and investigate variances, discrepancies, or unusual transactions and report findings to management
• Support external auditors by providing documentation, schedules, and explanations during audit periods
4. Compliance & Internal Controls
• Ensure all data entry and accounts receivable processes comply with FSC regulations, Anti-Money Laundering (AML) requirements, and internal control policies
• Maintain strict confidentiality of client financial information and adhere to data protection standards
• Follow established segregation of duties and authorization protocols for financial transactions
• Document all collection activities, client communications, and payment arrangements for audit trails
• Report suspicious transactions or irregularities to the Compliance Officer immediately
• Participate in internal audits and implement corrective actions as recommended
5. Client Service & Communication
• Respond to client inquiries regarding invoices, account balances, and payment terms courteously and efficiently
• Provide clients with account statements, payment confirmations, and transaction summaries upon request
• Coordinate with the sales team and relationship managers to address billing issues affecting client satisfaction
• Maintain professional and diplomatic communication when pursuing collections from high-value clients
6. Process Improvement & Administrative Support
• Identify opportunities to streamline data entry and accounts receivable processes to improve efficiency
• Recommend and implement system improvements, automation tools, or best practices
• Assist with ad-hoc financial projects, reports, and administrative tasks as assigned by management
• Provide backup support for accounts payable and other accounting functions during peak periods or staff absences
QUALIFICATIONS & REQUIREMENTS
Education
• Associate degree or Bachelor's degree in Accounting, Finance, Business Administration, or related field (required)
• Professional certifications such as ACCA, CPA Jamaica, or Certified Bookkeeper (preferred but not required)
Experience
• Minimum 2-3 years of experience in data entry, accounts receivable, or accounting roles,
preferably in financial services, banking, or securities firms
• Experience with accounting software systems such as QuickBooks, Sage, SAP, or proprietary securities trading platforms
• Familiarity with securities transactions, commission structures, and investment fee billing (highly preferred)
Ref: 002
Apply Now
Island HR Solutions
- 92 Montego West Village, Montego Bay, St James, Jamaica W.I.
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