Corporate Services Assistant

Are you an organized, proactive professional with a knack for keeping things running smoothly? We’re looking for a dedicated Corporate Services Assistant to become a vital part of our dynamic team.

JOB OVERVIEW:
The Corporate Services Assistant – Motor Vehicles provides prompt, efficient and courteous service with respect to the Job Responsibilities listed below.

JOB RESPONSIBILITIES: 

Motor Vehicles:
•    Assist with support services for the repairs and maintenance of Company Vehicles for the entire Group.
•    Assist with clerical and administrative support, which includes, but is not limited to Motor Vehicles Payment of Invoices and balancing of accounts.
•    To assist with support services for the Sale/Settling of Insurance Claims/ Transfers/Inspections re Company Vehicles for the entire group.
•    To assist with support services for the Lease/Demo’s/Purchase of Company Vehicles for the entire Group.
•    To assist with the preparation of journals as requested, validation of the Petro Mart invoices on a monthly basis. 
•    To assist with transport request from executives/managers.
•    Assist with the updating and maintenance of the Manage Engine System information on a daily basis.
•    To input requests into the Corporate Services Helpdesk software, relay tasks to the respective teams and follow up assignments and update Helpdesk accordingly.
•    To perform any other job related duties as assigned by the Team Leaders - Corporate Services.                                                        

EDUCATION & EXPERIENCE: 
•    5 CXC/ CSEC Passes including English Language and Mathematics. 
•    2 A’ Level/ CAPE passes.
•    At least 5 years’ experience driving both manual and automatic vehicles.
•    At least 1 year experience as a Clerical/Administrative Assistant.

ADDITIONAL REQUIREMENT:
As a regulated entity with obligations under the Know Your Employee guidelines, a Certificate of Character is required.

PERSON SPECIFICATION: 
The Corporate Services Assistant – Motor Vehicles must be pleasant and have a neat appearance.  He / She must have a good command of the English Language and should be able to interact effectively with members of staff and the public.  The incumbent must be able to work efficiently in a stressful environment with flexible/extended hours. He/ She must have a strong sense of responsibility, follow-up and be able to function well under stress.