Cancel
This job is expired
Apply Now
Corporate Services Administrative Officer
Not Disclosed
- Port-of-Spain
- Negotiable
- Permanent full-time
- Updated 17/06/2025
The Corporate Services Administrative Officer supports the Chief Executive Officer and Legal Counsel/Corporate Secretary in delivering efficient administrative, secretarial, and governance-related services.
PURPOSE OF JOB
The Corporate Services Administrative Officer supports the Chief Executive Officer and Legal Counsel/Corporate Secretary in delivering efficient administrative, secretarial, and governance-related services. The role is integral to ensuring seamless corporate communication, minute-taking, digital records management, and coordination of statutory and Board-related functions. The Assistant must be detail-oriented, discreet, and proficient in managing both traditional and digital tools for information governance.
MAIN ACCOUNTABILITIES
- Creates a welcoming environment and ensures that visitors and clients feel valued by greeting and welcoming them to the office and directing them to the appropriate person or department.
- Ensures all inquiries are handled promptly and professionally by answering phone calls and responding to emails, specifically providing information or directing inquiries to the appropriate person or office.
- Ensures important documents are easily accessible by filing paperwork, organizing documents, creating files, and maintaining accurate records.
- Provides valuable insights in reports by collecting data, analyzing information, and presenting findings clearly and concisely.
- Assist team members prepare for business trips by coordinating travel arrangements, such as booking flights, hotels, rental cars, etc.
- Offers administrative support to special projects by providing research support, creating presentations, or performing other tasks as needed.
- Assists with handling financial transactions and ensuring they are accurate by processing invoices and expense reports, specifically reviewing documents, verifying information, and submitting payments for approval.
- Performs data entry tasks by inputting information into databases or spreadsheets. Coordinates office maintenance tasks by scheduling repairs, cleaning services, or other maintenance tasks as needed.
PROFESSIONAL QUALIFICATIONS, EXPERIENCE & SKILLS
- Ability to work independently and as part of a team.
- Computer literate, with knowledge of the Microsoft suite of products.
- Associate degree in Business Administration, Management, or Office Administration
- Two to three years’ experience in a similar position or as an Administrative Officer role.
- Exposure to corporate secretariat environments is highly desirable
- Experience in recording minutes or preparing formal reports is an asset
- Strong communication skills, both verbal and written.
- Excellent organizational and multitasking abilities.
- Attention to detail and accuracy.
- Strong interpersonal skills and a friendly, approachable demeanour.
- Ability to adapt and handle unexpected situations with composure.
- Knowledge of office equipment and basic troubleshooting skills.
- Professionalism, reliability, and a strong work ethic.
Ref: CSAOU
Apply Now
Similar Jobs for you
Show More