Corporate Administrator

Chancery Chambers seeks a Corporate Administrator to manage a portfolio of client entities in Barbados. The role involves corporate record management, compliance, board support, and liaising with clients, requiring strong organisational, technical, and team-oriented skills.

CAREER OPPORTUNITY 

Title: Corporate Administrator

Organisation: Our client in the Legal industry

Work Type: Permanent, Full-Time 

Job Summary:

Our client in the legal industry is seeking a highly motivated Corporate Administrator to manage a portfolio of client entities in Barbados. The role involves overseeing corporate records, ensuring regulatory compliance, supporting board and shareholder meetings, and liaising with clients and internal stakeholders. The ideal candidate is detail-oriented, organized, tech-savvy, and able to work independently as well as collaboratively in a fast-paced professional services environment.

Key Responsibilities

The Corporate Administrator will be responsible for managing and maintaining the corporate records and affairs of a portfolio of entities incorporated, organised, or otherwise established in or from Barbados. Key responsibilities include:

• Supporting the incorporation, registration, continuation, or dissolution of client entities, including the preparation and review of legal and corporate documentation as required.
• Ensuring all client entities in the portfolio remain in good standing, performing annual due diligence and compliance reviews, and maintaining accurate and up-to-date records.
• Managing the preparation, execution, filing, and submission of statutory notices, returns, applications, and other required documentation with relevant government authorities, intermediaries, or third parties.
• Assisting with the opening and management of bank accounts for client entities, including coordinating with internal and external stakeholders.
• Ensuring adherence to the organisation’s know-your-customer, client due diligence, and Anti-Money Laundering compliance policies, and promptly reporting any non-compliance or suspicious activity.
• Coordinating and attending Board and Shareholder meetings, preparing agendas, taking minutes, and providing general support to Directors and Shareholders.
• Supporting authorised signatories, Board members, and fellow employees in their operational duties as required.
• Communicating professionally and promptly with clients, intermediaries, and other stakeholders, ensuring timely follow-up on queries and requests.
• Maintaining accurate records of time and activities, ensuring all reporting requirements are met in a timely and thorough manner.
• Representing the organisation at industry meetings, conferences, workshops, or other relevant events, as requested by the CEO or Board members.
• Performing all other duties necessary to fulfill the responsibilities of the role, supporting the smooth functioning of organisation and its client entities.

Required Qualifications, Skills and Experience

• Hold a Bachelor’s Degree in Business Administration, Management or any other related field, with at least three (3) years’ experience in a similar role. Qualifications or designations in Law,
• Corporate Administration, Corporate Secretarial and/or International Business will be preferred
• (e.g., Chartered Secretary/TEP). 

Technical Competencies

• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with onboarding and compliance-related software.
• Familiarity with accounting and time-keeping software (e.g., Tabs) and document management platforms.
• Quick learner with strong technological aptitude and the ability to adapt to new systems efficiently.

Behavioural Competencies

• Strong work ethic and reliability, consistently meeting deadlines.
• High attention to detail and accuracy across all tasks and documentation.
• Ability to work effectively as part of a team while also exercising independent judgment.
• Strong prioritisation and organisational skills, capable of managing multiple deadlines simultaneously.
• Commitment to continuous improvement and proactive problem-solving.
• Independent thinker who knows when to seek guidance.

Personal Attributes

• Open to learning new concepts and adapting to evolving responsibilities.
• Team-oriented, with a collaborative approach and willingness to support colleagues.
• Resilient and able to handle challenges or high-pressure situations with professionalism.

Only shortlisted candidates will be contacted.