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Contracts Administrator
National Insurance Board (NIB)
- Port-of-Spain
- Not disclosed
- Permanent full-time
- Updated 29/04/2025
To administer, report on and coordinate assigned activities in accepting, monitoring and performing contracts and sub-contracts between the NIBTT and vendors according to organization’s policies and procedures, applicable laws and regulations, customer requirements and sound business judgment.
Performance Objectives
- To request, distribute and track the progress of contracts and subcontracts
- To co-ordinate between departments, the activities for the preparation or review of contracts that involve the purchase of goods and services.
- Develop and maintain a database of all contractual agreements, inclusive of deliverables, key obligations and all contractual dates
- Co-ordinate and ensure that contractor performance evaluations are completed by user department/project owners
- Assist with the negotiation of contract terms with internal and external partners as directed
- Reporting on the progress of contracts as directed
- Communicating with contract owners on schedule issues, prescribed contract dates and contract obligations and high risk contractual matters
- Analyze potential contract risks and submitting recommendations to treat risks
- Participates in the development of tender terms and conditions and contractual terms and conditions
- Participates and assists with the negotiation of contracts as required
- Analyze suppliers’ documents to determine contractual obligations; prepare recommendations regarding acceptance or modification and conditions of acceptance
- Gather a variety of pre-contract information for analysis prior to contract award
- Monitor contract termination activities, contract renewal activities, and performance bonds.
- Ensure that contractors/suppliers comply with all legal and statutory requirements, including collection of security documents
- Monitor and maintain library of commercial contract practice/trends
- To prepare presentations, metric reports, dashboards, and other business reports related to contracts at the NIBTT
- Work closely with legal team and assigned contract/project owners
- Perform other related tasks as assigned
Qualification Requirements
- Bachelor’s degree in Business Administration/Public Administration or Law
- Diploma in Procurement and Supply
Experience Requirements
- Three (3) years’ experience administering contracts or assisting with management of contracts/projects
- Experience in vendor agreements/ negotiations and developing routine contractual terms and conditions
Knowledge
- Extensive knowledge of Procurement and Supply
- Strong knowledge and understanding of standard contract law principles, terms, rules and practices
- Familiar with standard concepts, practices and procedures within contracts administration
- Familiarity with the requirements of the Office of Procurement Regulation as it relates to their quarterly requirement for reporting of contracts, variations and purchase orders
Competencies
- A strong ability to draft moderate to complex, routine contractual instruments; including standard terms and conditions for tender and contract documents.
- Effective writing skills
- Excellent communication skills (Oral and Written)
- Strong Microsoft office suite skills
- Highly analytical and problem-solving skills
- Strong multi-tasking, time management and organizational skills
- Good customer service skills
- Ability to maintain records and files
- Use of independent judgment and creativity applied to resolution of contract issues
Ref: Procurement - CA
National Insurance Board (NIB)
- 14-19 Queen's Park East, Port of Spain, Trinidad West Indies
- 868-625-2171
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