Compliance Records Assistant - Short-Term Contract
Sygnus Group
- Kingston and St. Andrew
- Not disclosed
- Contract
- Updated 16/12/2025
- HRD
The Compliance Records Assistant will support the Legal & Compliance Unit by preparing, scanning, indexing, and securely storing compliance documents, including KYC records, in readiness for digital storage, CRM migration, and compliance with the Data Protection Act.
Compliance Records Assistant
Overview:
The Compliance Records Assistant will support the Legal & Compliance Unit in preparing and organizing documentation for digital storage and future migration to a new Client Relationship Management (CRM) system. The individual will be responsible for scanning, indexing, and securely storing compliance-related documents, including Know Your Customer (KYC) records. This initiative forms part of the business’s readiness for the implementation of the Data Protection Act.
This role requires strong organizational skills, excellent communication, and a proactive approach to providing high-quality administrative support.
Key Responsibilities:
- Accurately scan and index physical compliance documents, including KYC files, ensuring full integrity and traceability.
- Name and organize scanned documents using the approved file naming conventions and indexing structure.
- Securely store documents in controlled-access folders, proactively managing permissions to protect confidential information.
- Review and audit previously scanned KYC documents, correcting inconsistencies and ensuring compliance standards are met.
- Identify, flag, and remediate incomplete or poor-quality scans to maintain the highest accuracy in records.
- Maintain comprehensive indexing logs and trackers to monitor progress and guarantee completeness of records.
- Validate the accuracy and consistency of captured information, ensuring alignment with regulatory and internal standards.
- Handle all documents with strict confidentiality, adhering to data protection requirements and secure records management best practices.
- Prepare and structure indexed documents for seamless integration with the new CRM system, supporting smooth migration.
- Collaborate with Compliance and IT teams to optimize document management workflows and ensure regulatory compliance.
Relevant Skills, Knowledge and Experience:
- Currently pursuing or has completed a degree in Law, Management Studies, or a related Business degree.
- Previous experience in a clerical, records management, or administrative support role is an asset.
- Strong attention to detail and accuracy in handling documents.
- Good organizational skills and the ability to follow structured processes.
- Proficiency with Microsoft Office (especially Excel and Word) and familiarity with shared drive environments.
- Ability to handle confidential information with integrity and professionalism.
- Demonstrates sound judgment, analytical thinking, and adapts well to changing environments without compromising outcomes.
About Sygnus:
Headquartered in Jamaica, Sygnus has operations in Puerto Rico and St. Lucia and is the Caribbean’s leading alternative investment management company with investment funds spanning private credit, real estate and private equity. In addition to our alternative investment solutions, Sygnus also provides its clients with Investment Banking and Wealth Management solutions.
Sygnus is an entrepreneurial and problem-solving business anchored by our 3i’s Principles of Innovation, Independence, and Integrity. Our leading alternative investment (AI) platform is fueled by innovative and transformational strategies that are committed to accelerating growth across the region whilst providing investors with an attractive asset class for their investment portfolios. Led by our team of experts, Sygnus strives to formulate customized solutions for our partners that unlock value whilst positively impacting the society of the region.
Sygnus offers its team members an unmatched opportunity to work with the leading alternative investment manager where they will gain exposure to cutting-edge financial solutions in private equity, private credit, real estate, and impact strategies, including investment in climate and economic resilience sectors. Team members work in a dynamic and supportive environment that requires constant collaboration, teamwork, ideation, and creative thinking. Team Members are empowered to sharpen their skills and build successful careers whilst working with industry leaders and industry pioneers.
The deadline for submission of applications is 21 December 2025. Only shortlisted applicants will be contacted. Only shortlisted applicants will be contacted. To learn more about Sygnus visit https://sygnusgroup.com/.
