Compliance & Internal Control

Reporting to the Finance Manager, the role leads risk and anti-corruption compliance, oversees internal controls to improve efficiency, implements fraud-prevention measures, and serves as Data Protection Officer, ensuring compliance with data protection laws and best practices.

Job Summary

Reporting to the Finance Manager, the successful candidate will Work collaboratively with management to ensure compliance with risk-related and anti-corruption programs. Also, manage internal controls processes to increase the organization’s operational efficiency, by implementing measures to detect and eliminate fraud, and ensuring compliance with all internal policies, guidelines, and standards.

The successful candidate will also serve as the Company’s Data Protection Officer (DPO), ensuring compliance with applicable data protection laws and best practices.

Key deliverables will include but not limited to:

Compliance

• Provide practical and hands-on support to the Compliance Officer and other managers to ensure the objectives of the company’s Compliance Program are met.  Including but not limited to:

 Ensure third-party due diligence is conducted for all major business partners, including supplies, customers,and other joint venture business partners.

 Deliver on the preparation and implementation of the Company’s risk mapping exercises

 Ensure implementation of anti-corruption policies and procedures

 Ensure the delivery of all compliance, anti-bribery, and anti-corruption training

 Collect and collate compliance data to fulfil reporting requirements

 Hold regular training sessions and communication on the Rubis Code of Ethics

 Internal Control

• Responsible for ensuring that Internal Controls and Anti-corruption measures are in place and working correctly.
• Own the implementation, assessment and monitoring of the Rubis Internal Control Manual, including Company policies and key risks to ensure that the Company has adequate controls to prevent unintentional and intentional errors in financial reporting, processes, and business operations.
• Lead the process of reviews and formulate policies and procedures to improve internal controls.
• Deliver adequate and timely action plans designed to address and resolve control deficiencies with appropriate escalation to senior management
• Develop and conduct adequate training and prepare related information material on the internal control objectives, approach, and methodology to employees regularly to build knowledge and understanding of risks and controls.
• Perform internal audit projects on high-risk areas and deliver a report to senior management on deficiencies, implement and monitor an action plan to rectify the deficiencies.

 Data Protection

• Regularly audit and monitor the organization's data handling to ensure adherence to the Data Protection Act (DPA)
• Provide expert advice to management and staff on data protection obligations and best practices.
• Serve as the primary contact for individuals (staff, clients, public) about their data rights.
• Develop and deliver training to build staff awareness of data privacy responsibilities.
• Oversee incident response, maintain breach registers, and report contraventions to the OIC.
• Maintain data in PrivIQ software.

 Skills and Attributes:

• Knowledge of the use of computer systems
• Knowledge of continuous improvement and prevention approaches
• Auditing skills
• Excellent teamwork and interpersonal skills
• Excellent verbal and report-writing skills
• Excellent analysis and presentation skills.
• Excellent problem-solving skills
• Influencing skills
• Possess an organized and methodical approach
• A high level of accuracy and attention to detail
• Team oriented
• Honesty and discretion
• Display a high level of initiative

Qualification and Experience

• Minimum First Degree in Finance, Accounting, Business Management, or related discipline
• Master’s degree would be an asset
• Minimum three years’ experience in auditing