Company Accountant

To execute the company’s accounting procedures as it relates to Receivables, Payables, Payroll, Procurement, GCT, Annual returns, Financials

JOB DESCRIPTION

JOB TITLE

Company Accountant

LOCATION

Kingston 8

HOURS OF WORK

40 hours per week, 5 days a week. 

SALARY

Dependent on qualifications and experience

MAIN PURPOSE AND SCOPE OF THE JOB

To execute the company’s accounting procedures as it relates to Receivables, Payables, Payroll, Procurement, GCT, Annual returns, Financials

REPORTS TO         

Financial Director

DUTIES AND KEY RESPONSIBILITIES

Accounts

DAILY/WEEKLY/FORTNIGHTLY/MONTHLY

• Accounts Receivables- To check payments against invoices.  To check GCT on invoices is applied correctly.  To enter journals for overpayment and deposits at the end of the month. To produce a QB excel report on Accounts Receivables with details on deposit customers.
• Accounts Payables- To enter and apply payments to bills. To produce journals for accruals, To produce a QB excel report on Accounts Payables.  To enter petty cash vouchers
• Deliveries-Accounts Receivables and Payables- To produce journals for delivery received amounts. To produce journals for administration fees in arranging deliveries. To produce a QB excel report on the delivery account
• GCT- To retrieve report on GCT expense.  Compile reports on GCT collected. Produce Excel reports on GCT expense and collected.  Compute GCT on Form 4A and submit by the 10^th of the month for review and approval.
• Trial Balance- Prepare Trial Balance for previous month.  Examine all accounts in the Trial Balance
• Payroll- To compute payroll on OASys, submit for approval by the Tuesday evening of the pay week.  To upload payroll onto NCB Funds Direct. To enter salary from the previous month onto QB.  To produce a summary report on the previous month’s payroll.
• Statutories- Retrieve statutory deduction from QB. Submit statutories for approval on the 5^th of the month.  Produce a journal for statutory deductions
• Bank Reconciliations- Reconcile all bank accounts within three days of receiving them
• Financials- Compile schedule for the manufacturing account.  Compile Trading and Profit & Loss account. Compile schedule for Balance Sheet and compile Balance Sheet.  To produce a journal for depreciation of assets.  Compute Fixed Asset Register. Analyze Financials and submit to Directors
• Inventory- To be committed to following procedures regarding inventory, ensuring that invoices and work orders accurately match each other.  To routinely check through work orders on Quickbooks ensuring that there are no duplicates, that invoices are generated from work orders and not estimates and that work orders that are not invoiced are closed if necessary(CRM). To enter new products/colours unto QB.  To enter Inventory counts.  (Update inventory/assemble product on QB, ensuring the correct raw materials and quantities are used in production)
• Pricing and Costings- To adjust costings and pricing when the need arises, on instruction from the Financial/Managing Director.  To adjust prices for special accounts and communicate accordingly to relevant persons. Eg H&L

QUARTERLY

• Submit reports to Statistical Institute of Jamaica
• Submit estimated company tax to be paid
• Prepare Financials for quarterly Board of Directors meeting

ANNUALLY

• Prepare Annual Returns
• Compute Withholding Tax
• Compute Asset Tax
• Prepare Final Accounts

FROM TIME TO TIME

• To identify where office systems need changing and make recommendations to the Financial Director
• To effectively communicate any changes in accounting systems and pricing, across the company, with the guidance of the Managing Director and Financial Director
• To see to customer’s needs in the absence of the Sales Team

• To participate in off site marketing events such as trade shows and expos
• Request quotes from vendors for one off or irregular purchases. 

Other

• To spearhead the continued development and implementation of procedures via Quickbooks.  To communicate across the company to help ensure these standards are upheld.
• To communicate with the Factory ensuring that matters that arise are handled effectively

General

• To contribute to staff meetings
• Maintain Staff files with documentation
• Maintain accurate filing systems, suggesting changes where the opportunity arises
• Produce memos and letters as needed
• To perform duties consistent with your position that may be necessary from time to time
• To be prepared to work flexible hours where necessary
• To ensure the workstation is kept tidy at the end of the day including emptying bins
• To contribute to office cleanliness
• To ensure that the storeroom is kept organized and tidy
• To play a part in the daily safety and security of the office, adhering to cash handling procedures

PERSON SPECIFICATION (Accounts Personnel)

The Person Specification lists the essential and desirable points that the role requires.  Use this to guide you in filling out the application form.