Clerical Assistant

CLERICAL ASSISTANT

CLERICAL ASSISTANT - TRINITY COLLEGE EAST

The Clerical Assistant will be assigned to the School's Administration Office providing clerical support to the Principal/Vice Principal.  His/her duties include office reception, management of records and general clerical assistance in the department administration.

 Key Responsibilities

1. Prepares and prints student academic reports including student transcripts, recommendations, letters, memoranda, and other written material.
2. Inputs data for the ministry’s Annual Statistical Report, Registration for external examinations (NCSE)
3. Supports the student registration process (Form 1 and Transfer students)
4. Takes minutes of Staff meetings. Transcribe and deliver same within set time frame
5. Logs and maintains a database of applicants for new student entry 
6. Produces reports from the school database (PowerSchool) when required
7. Updates PowerSchool records for each academic year
8. Assists with PowerSchool start of year/input of data for teachers and student timetable
9. Assists with PowerSchool end of year process, generating of reports
10. Assists parents on PowerSchool parent portal with online login and resetting passwords
11. Files and maintains students’ records
12. Photocopies, scans and emails documents as requested
13. Receives and directs telephone calls to respected persons and department.
14. Responds to visitors, staff and students enquiries 
15. Makes announcements for students
16. Any other related duties required for the smooth running of the administration office.

1. Five CSEC passes inclusive of English and Mathematics
2. Professional Certification in Office Administration or other equivalent qualification would be an asset
3. Proficient in the use of MS 365 Office Suite 
4. First Aid certification would be an asset
5. At least one (1) year experience in a similar capacity.

We thank all applicants for their interest and inform that unsuitable applications will not be acknowledged.