Campus Manager

This is a very responsible administrative position directed at coordinating the administrative support functions of the assigned programmes / activities of the University of the Commonwealth Caribbean, at the assigned regional location.

The University of the Commonwealth Caribbean invites applications from suitably qualified and experienced persons to fill the position of:

CAMPUS MANAGER - MORANT BAY CAMPUS

JOB SUMMARY

This is a senior administrative position directed at coordinating the business and administrative support functions of the assigned programmes/ activities of the University of the Commonwealth Caribbean, at the assigned regional location. The Campus Manager is required to promote the campus program offerings; enhance student experiences; recommend and assist in the implementation of campus goals and objectives; evaluate and enhance campus operations and activities; recommend improvements and modifications; prepare various reports on operations and activities; recommend improvements in workflow, procedures, and the use of campus facilities, equipment, and other resources while improving teaching, learning, research and service to the community

RESPONSIBILITIES include (but not limited to) the following

1. To coordinate the development and timely implementation of appropriate marketing and public relations programmes through-.

• Ensuring that new and prospective participants are provided with accurate and up-to-date information about the institution and its programme offering.
• Promotion of the various programmes offered by the institution to different interest groups of employers, employees, and students through participation in school career expositions, etc.

2. Maintain frequent communication with the student population through memos, notices to update and provide pertinent information to ensure a smooth operation of the programme(s).  Hosting periodic group meetings (at least at the first session of each module - to introduce lecturer, prescribed text(s) etc.).  Problems and / or concerns raised by students must be effectively addressed and/or referred to the AVP of Academic Affairs or other relevant personnel for advice or consultations.

2.1    Liaise with students regarding the prompt payment of course fees as indicated in statements of accountsissued by the Accounts Department.

2.2    Assist in facilitating your lecturers through their claim procedure to ensure prompt and accurateremuneration according to documented procedures.

3. Assist in the supervision of the Department’s staff ensuring maximum efficiency of operations and making recommendations for improvements/changes in the best interest of the organization as a whole.  This includes assisting in staff welfare and development by assisting with and/or ensuring the continuity of performance criteria and appraisals for individual members.

4. Determine and ensure effective maintenance on organized structure on campus including all administrative functions for campus and ensure neat and clean appearance to facilitate students and faculty.

5. Provide support to all services and ensure completion of all student demands in relation to programmes, admissions, registration etc.

6. Work independently and collaboratively with HOD’s and other service units in order to, prioritize workload, analyze problems, and determine solutions for the best outcome.

7. Play a creative and active role in clarifying ‘course policies’ and participating in relevant discussions and/or seminars, from time to time, on any curriculum development as is germane to the programmes being offered at all locations.

• Be thoroughly familiar with the UCJ Registration and Accreditation; the partner institution’s course policies, guidelines and requirements; UWI Matriculation, Articulation and Transfer Credit; as well as other validation process.
• Represent the Institution by attending relevant training sessions and seminars at the partner institution(s), UCJ and other bodies as is required from time to time.
• Counsel students about transfer arrangements, course selection, pre-requisites and co-requisites as applicable.

8. Assist with recruitment and the proper orientation of suitably qualified lecturers for the programmes according to documented guidelines and procedures. Ensure the delivery of prompt service and the maintenance of high educational standards and exemplary teaching quality.

9. Assist in the preparation of a monthly status report on all your activities, challenges, action(s) taken, and recommendations etc.  This report is expected to be a collaborative effort spearheaded by the Coordinator in consultation with the Director and submitted at the appropriate setting. Participate in departmental meetings (as scheduled) to report progress, problem areas and any recommended action points.

10. Responsibility for the management of course and examination schedules in association with the main Programmes departments, Registrar, and Examination Unit.

     10.1  Ensure through communication with the UCC Library to ensure relevant course materials are in sufficientsupply and are available on a timely basis as required.

11. To supervise the staff of the campus, ensuring maximum efficiency of operations and making recommendations for improvement / changes in the best interest of the organization.  Assist in staff welfare and development.
12. Perform other duties as assigned that support the overall objective of the position including Participate in community activities that enhance the University's presence.

COMPETENCIES, SKILLS AND ABILITIES

The position will require – 

Knowledge

• Of UCC academic policies and practices
• Of academic policies and practices of other institutions
• Of basic information technology

Skills and Abilities

-          Considerable knowledge of the programmes to be coordinated.

-          Excellent interpersonal relation skills

-          Ability to exercise initiative and judgment in interpreting policies and procedures, delegating responsibilities and               evaluating administrative activities and the performance of subordinates.

-          Ability to establish and maintain effective working relationships with other employees, students and lecturers in               conveying the aims and objectives of the institution.

 REQUIREMENTS FOR THE POST

-          A minimum of five (5) years’ experience in a similar or related position.

-          Have a teacher’s diploma.

-          A Master’s Degree in Operations Management, Business Administration, Business Studies or related field

-          Be the owner or in possession of a reliable motor vehicle

-          Microsoft Office, Google Suite, Microsoft Project or other productive Software.

We thank all Applicants, however, Only Shortlisted Candidates will be contacted!