CONSTRUCTION PROJECT OFFICER

The Project Officer is responsible for engaging potential and existing clients, preparing construction estimates and Bills of Quantities (BOQs), and managing contract documentation for residential and commercial projects.

CONSTRUCTION PROJECT OFFICER

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JOB OBJECTIVE

The Project Officer is responsible for engaging potential and existing clients, preparing construction estimates and Bills of Quantities (BOQs), and managing contract documentation for residential and commercial projects. The role requires a balance of technical construction knowledge and strong sales acumen to drive business growth while ensuring cost-effective project planning and execution.

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KEY FUNCTIONS AND DUTIES

1. 1.     Client Engagement & Sales

• Develop and maintain strong relationships with potential and existing clients.
• Conduct site visits to assess project requirements and propose suitable construction solutions.
• Present project details, timelines, and cost estimates to clients professionally.
• Negotiate contracts and close deals, ensuring alignment with company objectives.

1. 2.     Project Estimation & Documentation

• Prepare detailed cost estimates and Bills of Quantities (BOQs) for construction projects.
• Develop project budgets and ensure cost-effectiveness while maintaining quality.
• Draft, review, and finalize contractual documents, including agreements and payment schedules.
• Ensure all estimates comply with industry regulations and company standards.

1. 3.     Project Planning & Coordination

• Assist in project initiation, scheduling, and resource allocation.
• Work closely with project teams to ensure alignment between estimates and execution strategies.
• Identify potential risks and cost variances, providing recommendations for mitigation.

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REPORTING RELATIONSHIPS

Reports to:                      Managing Director

Works closely with:Project Team, Finance Team, Client Relations

Supervises:                     N/A

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JOB SPECIFICATION/COMPETENCIES

Required Qualifications:

• Minimum Diploma in Construction Management, Quantity Surveying, Civil Engineering, or a related field.
• Certificate in Sales, Negotiation.

Required Experience:

• At least three (3) years of experience in preparing Construction Estimates/Bill of Quantities, sales, or a related field.
• Proven knowledge of construction materials, costs, and market trends.
• Experience with construction estimating software and Microsoft Office Suite (Excel, Word).

Key Competencies:

• Strong analytical and problem-solving skills for accurate project cost assessments.
• Ability to work independently and collaboratively in a dynamic environment.
• Excellent time management and organizational skills to handle multiple projects.
• Strong attention to detail to ensure precise and reliable cost estimates.
• Strong communication and interpersonal abilities.
• Excellent negotiation and presentation skills.
• Self-motivated and target-driven.
• Ability to work independently and in a team.

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Required Competencies:

• Exceptional communication and negotiation skills, with the ability to engage clients from diverse backgrounds.
• Proficiency in preparing BOQs, cost estimates, and contractual agreements.
• Knowledge of construction contracts, bidding, and tendering processes.
• A proactive and customer-focused approach to sales and client engagement.
• Eagerness to thrive in a fast-paced, dynamic environment.
• Apply professional ethics
• Participate in work teams
• Conduct effective communication with internal and external customers
• Provide quality customer service
• Use business technologies