CMS Analyst

To support the CMS operations and other key areas of Finance by accounting for sales expenses,

Purpose:  To support the CMS operations and other key areas of Finance by accounting for sales expenses, inventory and more. Additional responsibilities include but are not limited to Reconciliation, Sales and Profitability Report and Inventory management.

Responsibilities: 

Daily Business Report (DBRs) Verification/Artisoft verification

• Follow-up with Station Supervisor and or Station Manager to ensure Artisoft is updated.
• Checks to ensure that DBRs/Artisoft are accurately completed.
• Checks DBR /Artisoft against settlement reports (credit card, advance card, telephone card, etc.)
• Process Fuel and Non-Fuel Sales information for the assigned sites

Receivables Administration

• Follow-up with Station Manager/Administrator to ensure that Artisoft is updated on a timely basis.
• Follow-up with Couriers to ensure daily lodgment pick-up tracking report provided as scheduled
• Checks lodgment pick-up tracking report to verify that pick-ups are done at all CMS Sites as scheduled.
• Verifies that DBR/Artisoft lodgment matches with bank deposit slips and bank statements
• Maintains timely update of the posting template 
• Ensures the timely application of payments to invoices.

Vendor Invoice Processing

• Follow-up with Station Supervisor and Station Managers to ensure that C-Store Goods and Services Receiving Procedures are followed.
• Ensures that suppliers’ invoices are submitted for payment on a timely basis and that the appropriate supporting documents are attached. In the case of C-Store merchandise, supplier’s invoice should also be accompanied by a system generated document to show the unit cost, unit price and unit margin for each item
• Processes suppliers’ invoices as per payment terms.

Inventory Management

• Participates in Month-end Stock Count.

• Training

   

  • Responsible for training new administrators,Supervisors and Managers on the use of Artisoft to process all transaction at the site
  • Periodically assess the capabilities of current administrators and schedule refreshers to reinforce training received above

   

  Other Duties.

  •  Balance Sheet Reconciliation.
  • Monthly Journal entries
  • Any other duties.