Bookkeeping and Administrative Support Agent

Key Responsibilities

Financial Record Keeping

• Process and post financial transactions including customer payments, vendor payments, and ACH payments

• Reconcile daily bank and financial accounts

Invoice & Payment Processing

• Create and manage cash receipts, including complex invoices and reconciliation for deposits

• Deposit and record paper checks using remote deposit

• Audit and process vendor invoices, enter data into QuickBooks

• Ensure compliance with financial controls and internal processes

Contractor Pay (Weekly)

• Prepare weekly commission payments for 1099 contractors

• Record processor invoices and submit wire payments

• Post related journal entries in QuickBooks

Payroll (Biweekly)

• Prepare and submit payroll batches using Paychex

• Record payroll-related journal entries and expenses in QuickBooks Online

Accounts Receivable & Collections

• Monitor aging reports and follow up on outstanding invoices

• Send customer statements and perform collection activities as needed

Administrative & Operations Support

• Learn and support company dispatch software

• Prepare requested financial and operational reports for internal or external use

Requirements

• 2+ years of experience in bookkeeping, accounting, or administrative finance
  
• Strong proficiency in QuickBooks Online and Paychex
  
• Experience with ACH/wire transfers and contractor payroll
  
• High attention to detail and accuracy in financial reporting
  
• Excellent communication and organizational skills
  
• Familiarity with logistics or dispatch systems is a plus

Benefits

• Group Health and Life 
• Two Weeks Paid Vacation